Sr. Executive Assistant (Only Local)
- Web Spiders
- 2 - 7 years
- Jaipur,Rajasthan
- 2 months ago
- Email to a friend
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Job Description
- Schedule Management:
- Manage and prioritize the calendars of multiple executives, ensuring efficient and timely scheduling of meetings, appointments, and travel.
- Schedule and coordinate internal and external meetings, including agenda preparation, logistical arrangements, and follow-up.
- Proactively manage competing priorities and conflicting requests, while maintaining open communication and ensuring all stakeholders are informed.
- Travel Arrangements:
- Organize and manage all aspects of executive travel, including booking flights, hotels, and car rentals.
- Research and recommend itineraries based on travel preferences and meeting requirements.
- Ensure executives have all necessary documentation and information for their trips.
- Communication and Liaison:
- Act as a confidential and professional point of contact for executives, filtering and directing inquiries, and managing email and phone communication.
- Draft correspondence, presentations, and reports as needed, ensuring clarity, conciseness, and professionalism.
- Facilitate communication between executives and various departments, ensuring alignment and smooth information flow.
- Project Management and Support:
- Manage and prioritize assigned projects, independently and collaboratively, meeting deadlines and exceeding expectations.
- Anticipate executive needs and proactively prepare information and materials for upcoming meetings, presentations, or deadlines.
- Conduct research, gather data, and prepare reports as needed.
- Office Management:
- Manage office supplies and equipment, ensuring smooth operations and timely restocking.
- Oversee and coordinate administrative staff and delegate tasks as needed.
- Maintain a professional and organized work environment.
Qualifications:
- Minimum 2 years of experience as an Executive Assistant or similar role.
- Proven ability to manage multiple tasks simultaneously and prioritize effectively in a fast-paced environment.
- Excellent communication, interpersonal, and organizational skills.
- Strong attention to detail, accuracy, and discretion.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and scheduling software.
Job Classification
Industry: IT Services & ConsultingFunctional Area: IT Services & Consulting
Role Category: Administration
Role: Head - Administration
Employement Type: Full time
Contact Details:
Company: Web SpidersLocation(s): Jaipur,Rajasthan
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₹ -6 Lacs P.A
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