Associate, Candidate Experience
- Pfizer
- No fixed duration
- Mumbai
- 3 days ago
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Job Description
Use Your Power for Purpose
Our Candidate Experience team is composed of dedicated, solution-oriented, and agile colleagues who think big and challenge the status quo to create space for meaningful work. Your diverse perspectives and experiences will help shape our workforce. Whether you are in talent acquisition attracting the best candidates, a Generalist, or a People Experience Business Partner supporting our colleagues, or working behind the scenes, we all play a part in achieving the same goal: making Pfizer an inclusive and amazing workplace for everyone.
Role Summary The Candidate Experience Associate will support business expansion in India by driving focused recruiting and sourcing for the assigned vertical owning end-to-end candidate coordination, onboarding, internship operations, vendor management, and compliance processes.This role will act as the India SPOC for colleague, intern, and vendor team office onboarding, manage interview scheduling, maintain high-quality talent data, and ensure audit-ready documentation and scalable workforce operations.The position blends sourcing enablement with operational excellence and is not a traditional requisition delivery role.
What you will achieve/ Key Accountabilities 1. Exclusive Sourcing and Recruiting for Business Vertical
Own targeted sourcing activities for the designated business vertical
Own targeted recruiting activities for the designated business vertical
Build proactive talent pipelines aligned to business growth plans
Partner with hiring managers to understand evolving skill needs 2. Interview Scheduling & Candidate Coordination
Manage end-to-end interview scheduling across stakeholders and time zones
Coordinate panels, calendar management, interview logistics, and feedback flow
Ensure a smooth, professional candidate experience throughout the interview process 3. Colleague, Vendor & Intern Onboarding (Primary Ownership)
Serve as India SPOC for onboarding all colleagues, vendor staff, and interns
Lead onboarding of approximately 40 vendor resources in Semester 1, plus intern cohorts
Own full onboarding lifecycle including documentation, compliance, system access, induction, and Day 1 readiness 4. Internship Operations & Program Coordination
Manage internship operations across functions
Coordinate onboarding, compliance, engagement timelines, and records for interns
Partner with managers to ensure intern readiness and experience 5. Vendor Management & Governance
Act as central point of contact for staffing partners
Track vendor performance, SLAs, onboarding quality, and responsiveness
Drive consistency and accountability 6. Invoice Processing & Audit Documentation
Manage vendor invoice coordination and approvals
Maintain complete onboarding, intern, and vendor documentation for audits
Ensure compliance with internal controls 7. Candidate Data & Reporting
Maintain accurate candidate, onboarding, vendor, and intern data in TA systems
Track pipelines, interview progress, onboarding status, and operational metrics
Prepare reports for leadership reviews and workforce planning 8. Stakeholder Experience & Process Excellence
Provide regular updates on sourcing pipelines and onboarding progress
Proactively resolve issues and risks
Build standardized onboarding playbooks and continuous improvements Required Experience & Skills
MBA with minimum 3 years/ Graduate with 6+ years of Talent Acquisition or Operations experience
Experience in sourcing coordination, onboarding operations, talent operations, or HR coordination
Strong scheduling, stakeholder management, and execution skills
High attention to data accuracy, compliance, and documentation
Ability to manage high-volume processes efficiently
Vendor management and finance coordination exposure
Excellent communication and service mindset
Bonus Points If You Have (Preferred Requirements)
Demonstrated knowledge of strategic sourcing strategies
Experience in an external recruitment role
Ability to deliver results that have a significant medical impact
Strong customer service orientation
Self-starter who is accountable and driven by a sense of urgency
Strong problem-solving skills
Ability to work independently and as part of a team
Flexibility and adaptability in a fast-paced environment
Experience using common AI tools, including generative technologies such as ChatGPT or Microsoft Copilot, to support problem solving and enhance productivity. Demonstrated curiosity for exploring how these tools can improve outcomes and understanding of responsible AI practices, including risk management and ethical use
Work Location Assignment: Hybrid
Pfizer is an equal opportunity employer and complies with all applicable equal employment opportunity legislation in each jurisdiction in which it operates.
People ExperienceJob Classification
Industry: Pharmaceutical & Life SciencesFunctional Area / Department: Human ResourcesRole Category: Recruitment & Talent AcquisitionRole: Non IT RecruiterEmployement Type: Full timeContact Details:
Company: PfizerLocation(s): Mumbai
Keyskills: Talent acquisition Staffing Workforce planning Scheduling Risk management Stakeholder management microsoft Internship Operations Logistics
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