Executive Assistant to Director @ Luna Bearings

Job Description

Key Responsibilities:

1. Calendar Management:
   • Schedule and organize appointments, meetings, and events for the Director.
   • Manage the Director's calendar, ensuring optimal time utilization and prioritization.
2. Communication:
   • Serve as the primary point of contact for internal and external communications directed to the Director.
   • Draft, proofread, and edit correspondence, emails, and reports on behalf of the Director.
3. Travel Coordination:
   • Arrange and coordinate travel plans, including transportation, accommodation, and itineraries.
   • Provide the Director with comprehensive travel briefs and support during trips.
4. Meeting Support:
   • Prepare meeting agendas, documents, and presentations as required.
   • Attend meetings, take minutes, and distribute them to relevant stakeholders.
   • Coordinate follow-up actions and track progress on tasks assigned during meetings.
5. Document Management:
   • Organize and maintain files, records, and documents related to the Director's activities.
   • Ensure confidentiality and secure handling of sensitive information.
6. Task Prioritization:
   • Assist in prioritizing tasks and managing the Director's to-do list.
   • Anticipate needs and proactively address them to enhance the Director's efficiency.
7. Relationship Management:
   • Foster positive relationships with internal and external contacts.
   • Act as a liaison between the Director and other team members or departments.
8. Administrative Support:
   • Handle general administrative duties such as phone calls, email management, and office supplies procurement.
   • Prepare and submit expense reports on behalf of the Director.

Qualifications:

• Bachelor's degree or equivalent work experience.
• Proven experience as an executive assistant or in a similar role.
• Excellent organizational and time-management skills.
• Strong written and verbal communication abilities.
• Proficient in Microsoft Office Suite and other relevant software.
• Discretion and confidentiality in handling sensitive information.
• Ability to work independently, prioritize tasks, and meet deadlines.

Employement Category:

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Keyskills:   expense budgeting office management expense control expense management executive support expense allocation high level of confidentiality executive administrative assistance executive assistant assistant to director