Executive Assistant for the Managing Partner @ Space Consultants

Job Description

Position Overview:

We are seeking an experienced and proactive Executive Assistant to support the Managing Partner / Partners at the firm. The ideal candidate should be highly organized, possess excellent communication skills, and be capable of managing a variety of administrative tasks in a fast-paced working environment to ensure smooth workflow for the Managing Partner / Partners.

Responsibilities:

• Act as the primary point of contact for the Managing Partner / Partners, managing and prioritizing their calendars, schedules and deadlines efficiently.
• Coordinate and schedule meetings, conference calls, interviews, and appointments for the Managing Partner / Partners
• Prepare and edit correspondence, presentations, reports, and other documents, as required.
• Conduct research and gather information for presentations, client meetings or conferences, if required.
• Liaise with attorneys, paralegals and internal staff on behalf of the Managing Partner / Partners, maintaining a professional and courteous demeanour.
• Handle travel arrangements, accommodations, and itineraries for the Managing Partner / Partners, as needed.
• Assist in managing the Managing Partners / Partners expenses, reimbursements and billing activities.
• Maintain confidentiality of sensitive information and documents at all times.

Qualifications:

• Bachelors degree with any specialisation
• Proven experience as an Executive Assistant, preferably in a legal or professional services environment.
• Knowledge of legal terminology and processes is advantageous.
• Exceptional organizational and time-management skills with the ability to multitask and prioritize effectively.
• Proficiency in MS Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software.
• Excellent written and verbal communication skills.
• Discretion and the ability to handle confidential information with integrity.
• Proactive and adaptable with a strong sense of professionalism and attention to detail.

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