Wanted-Reception / Executive Assistant To Director For Vimannagar Pune
- TT and GT
- 3 - 6 years
- Pune
- 7 months ago
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Job Description
Reception / Executive Assistance (EA)
Ex- Cabin Crew will be Preferred. More Details Call John - 7387045*** - Read J.D first
Job Location - Vimannagar. Pune.
Role Overview:
As an Administrative Assistant to the Director, you will play a critical role in managing day-to-day administrative tasks, coordinating communication, and supporting high-level decision-making processes. This role requires exceptional organizational skills, attention to detail, and the ability to handle confidential information with discretion.
Key Responsibilities:
Executive Support:
- Manage and coordinate the MD schedule, meetings, and appointments.
- Prepare reports, presentations, and documentation for meetings and decision-making.
- Handle confidential correspondence, ensuring accuracy and discretion.
Administrative & Office Management:
- Maintain and organize records, files, and databases related to operations.
- Assist in drafting official letters, emails, and internal communications.
- Act as a liaison between the MD and internal departments, ensuring smooth communication.
Operations & Coordination:
- Support the MD in tracking project deadlines, and key initiatives.
- Follow up on action items from meetings and ensure timely execution.
- Assist in vendor coordination, procurement, and administrative support
- HR Support:
- Collaborate with the HR team for staff onboarding, training coordination,
Event & Travel Management:
- Organize logistics for meetings, conferences, and events.
- Handle domestic and international travel arrangements, including itineraries and accommodations.
Skills & Qualifications:
Education: Bachelors/masters degree in business administration, Management, or a related field.
Experience: Minimum 3 years in an administrative or executive assistant role.
Technical Skills: Proficiency in MS Office (Word, Excel, PowerPoint), Google Suite, and office management tools.
Soft Skills:
- Excellent written and verbal communication skills.
- Strong organizational and time-management abilities.
- Ability to multitask and work under pressure with minimal supervision.
- Professional discretion and ability to handle confidential information.
Job Classification
Industry: Facility Management ServicesFunctional Area / Department: Administration & FacilitiesRole Category: AdministrationRole: Administration - OtherEmployement Type: Full timeContact Details:
Company: TT and GTLocation(s): Pune
Keyskills: Front Desk Excellent Communication In English Presentable Office Management Administrative Skills Executive Support Written Communication Receptionist Activities Hr Support Office Coordination Interpersonal Skills
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