Executive Assistant @ Vimuktaye Solutions

Job Description

We are currently hiring for a Personal Assistant to the Managing Director. If you are interested in the role, please email your CV to hidden_email with the subject: PA to MD Job Role.

The PA to the managing director must be aware of the organizations aims and objectives and work to help the MD make the best use of his time by assisting in various projects as well as dealing with all secretarial and administrative tasks. The PA will be the first point of contact with both internal and external people. Discretion and confidentiality are essential attributes to be successful at this role.

Main Tasks:

• o Booking meetings/appointments
• o Maintaining MDs planner
• o Reconciling monthly expenses
• o Fielding calls for MD & taking messages
• o HR Administration contracts/offer letters, relevant paperwork, maintaining personnel files. Liaise with outsourced HR dept. on any disciplinary occurrences.
• o Pension & death in service administration liaison with pension administrators
• o Organizing food/refreshments for business lunches
• o Provide cover when necessary for Reception duties- mainly absence report and incoming/outgoing post and Boardroom bookings
• o Inputting and updating contact details into Outlook
• o Managing office and window cleaners and cleaning contracts
• o Managing landscapers/gardeners contract
• o Carrying out research for particular projects as requested by MD
• o Organizing corporate & staff events
• o Assisting with the organization of exhibitions and possibly attending if required
• o Managing First Aid and Fire Marshall training
• o Maintaining staff car park records

Technical & essential Skills

• o Experience of working for Directors/Senior Management
• o Essential experience in Microsoft Office- Outlook/Word/Excel/PowerPoint

Interpersonal Skills

• Ability to multitask and experience of dealing with a demanding role and high-level workload
• Ability to priorities work and manage time effectively and be proactive
• Excellent Organizational skills
• Communication skills the ability to communicate well at all levels
• Demonstrate a professional manner at all times and possess the ability to remain calm under pressure
• Self-motivated
• Ability to maintain a high level of discretion

Note:-
1. Candidates must be interested in relocating
2. Preferred candidates from other cities
3. Candidates can apply from anywhere in India
4. Only male candidate can apply

Interested candidates can share their updated resume on"hidden_email" WhatsApp me on+91 hidden_mobile

Thanks and Regards
Malti Singh
HR Recruiter
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