personal assistant @ Comet Infowave

Job Description

A personal assistant (PA) typically carries out administrative work on behalf of one individual, unlike an administrator who tends to look after a team. This individual is usually a manager or executive in a commercial, not-for-profit or public sector organisation. The role of a PA is to free an executives time from administrative duties so that they can spend maximum time on strategic tasks.

Personal assistant responsibilities

• acting as a first point of contact for callers, dealing with emails and phone calls by responding, passing on messages or highlighting them for their managers attention
• managing diaries and organising meetings and appointments, often controlling access to the manager/executive
• booking and arranging travel, transport and accommodation
• organising events and conferences
• reminding the manager/executive of important tasks and deadlines
• typing, compiling and preparing reports, presentations and correspondence
• managing databases and filing systems
• implementing and maintaining procedures/administrative systems
• liaising with staff, suppliers and clients
• collating and filing expenses
• miscellaneous tasks to support their manager, which will vary according to the sector and to the managers remit, eg completing some corporate governance reporting (to ensure that the business is being run properly and complying with legislation and regulations) or conducting research.

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Keyskills:   expense reports filing event planning microsoft office taking notes dictation scheduling calendar management database creation management professional courteous telephone manner communication skills both verbal written