Sales Representative @ Adhaan Solution

Job Description

1. Document Preparation: A scanning assistant is responsible for sorting and organizing documents for scanning. They remove staples, paper clips, and other obstructions, ensuring that documents are ready for the scanning process.

2. Scanning and Digitization: The scanning assistant operates scanning equipment to convert physical documents into digital format. They carefully feed documents into the scanner, adjust settings for optimal quality, and monitor the scanning process to ensure accurate and efficient digitization.

3. Quality Control: After scanning, the assistant reviews the digitized documents for any errors, such as missing or illegible pages. They perform quality checks to ensure that the scanned files are accurate, complete, and of high quality.

4. File Organization and Naming: Scanning assistants organize the digital files by creating appropriate folder structures and assigning logical file names. This ensures that the digitized documents can be easily located and retrieved when needed.

5. Data Entry and Indexing: In some cases, scanning assistants may be responsible for entering relevant data from physical documents into a database or indexing system. This helps in creating searchable metadata and enhances the efficiency of document retrieval.

6. Equipment Maintenance: Scanning assistants ensure that scanning equipment is properly maintained and in good working condition. They troubleshoot minor issues, perform routine maintenance tasks, and report any significant problems to the appropriate personnel.

7. Confidentiality and Data Security: Scanning assistants handle sensitive and confidential documents, so they must adhere to strict data security protocols. They maintain the confidentiality of information and follow established procedures to protect sensitive data from unauthorized access.

8. Record Keeping and Reporting: Scanning assistants maintain accurate records of scanned documents, including dates, file names, and other relevant information. They may also generate reports on scanning activities, volumes, and progress for management review

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Keyskills:   product demonstration lead generation report generation