Senior Sourcing Manager - Delhi - BCD Travel

• Consult with Client during research of venues ensuring client requirements are met in meeting specifications.
• Prepare availability grids and present hotel options to client within organizations meetings policy.
• Prepare estimated budgets and communicate budgetary information to Client and Program throughout the purchasing process.
• Utilize preferred vendors for quality of service, minimize risk and maximum pricing advantage.
• Maintain positive supplier relationships.
• Initiate vendor contact for information and pricing on assigned meetings via Cvent.
• Maintain the highest level of quality, professionalism and integrity when negotiating with suppliers.
• Follow all Standard Operating Procedures.
• Negotiate all supplier contracts for the best possible prices and concessions in order to meet client s expectation of savings on meeting spend.
• Keep vendors up-to-date on proposal status. Block appropriate space and release all space not needed on a timely basis.
• Keep abreast of new destination options, well-priced seasonal destination options and hot date offerings.
• Coordinate site inspections with suppliers, client. Prepare appropriate site inspection material for clients.
• Enter and update meeting information in meeting management technology. Keep database and savings information accurate.
• Monitor cancellation penalties for rebook opportunities.
• Adhere to all deadlines and turnaround times.
• Ensure internal and external reporting requirements are met, including proper documentation in meeting file.
• Develop and maintain relationships with meeting clients to ensure repeat and new business and to help drive compliance with organization s meeting policy.
• Consult with meeting clients and make appropriate suggestions to ensure meeting success.
• Complete turnover materials for Client at the signing of the contract.
• Understand and able to communicate organization s policies to clients
• Act as backup for the teammate when they are out of the office.
• Responsibilities relating to commission collection
• Responsible for some administrative duties
• Participate in strategic sourcing initiatives.
• Work independently in the absence of supervision
• Assumes and performs other duties and responsibilities not specifically outlined herein, as requested
• To be proactive with clients and suppliers and their requirements and needs. Ability to help strategize.
• To provide and keep updated with key meeting and events industry trends and guidance
• To be able to be provide consultative feedback for any new processes

• College degree preferred, or equivalent combination of education, training, and experience preferred
• Strong previous customer service experience required.
• Proficient in Microsoft Office and SharePoint platform
• Travel industry and destination knowledge
• Minimum ten (10) years purchasing/meeting planning experience
• Strong negotiation skills
• Strong organizational and interpersonal skills
• Listen attentively
• Decision making ability
• Identifying resources
• Strong customer service skills
• Strong organizational skills
• Strong verbal and written communication skills
• Positive attitude
• Problem solving skills

Preferred:

• Industry/Hotel experience preferred.
• Experience working in Cvent meeting technology.
• Cvent certified