Off Roll - Secretary - Supply Chain Department
- Cipla
- 5 - 8 yrs
- Mumbai
- 5 years ago
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Desired Candidate Profile
Support travel and calendar for SCLT team members.
Scheduling and organizing various meetings & reviews: preparing agenda, sending calendar invites through MS Office Outlook, drafting minutes , adding dial-in details, booking of conference rooms and updating in the invite, if required.
Handling all correspondence from SCLT and mails received from SCLT, responding to emails. Setting up of SCLT induction meeting with Cipla personnel, as and when required.
Coordinating with Travel desk for all Domestic & International travel arrangements including ticketing, Visa arrangements, forex arrangements, booking cars and cabs, hotel arrangements, arranging International SIM, travel Insurance policy, updating meal preference, seat blocking as per preference, doing tele check-in / web check-in, printing boarding passes etc.
Managing Tour / claim expenses and closing it to the end. Also, managing other bill payments viz Mobile bill, Credit Card, etc as per requirement.
Maintaining all office equipments of the SCLT office viz their office printer, stationery & area. Also, manage all their documents, claims, expense (confidential/official) & filing and retrieve them as and when required.
Receiving guests looking after them in terms of parking, entry, providing tea and coffee, directing them to conference rooms, etc
Maintaining records of various official documents ie. Aadhar Card, Pan Card, Passport, Subscriptions & keeping records of same, etc. for the SCLT.
Working closely with the SCLT and their team & assist them with various official & miscellaneous matters Videoconferences, Teleconferences, booking conference rooms, setting up conference calls for various meetings
Lunch arrangements with booking of dining room and coordinating with the admin staff until same is done with a professional manner. Also, assisting SCLT with organising of team lunch/dinners/events.
Scanning documents, handling couriers and ordering stationery as per the requirements of the SCLT.
Distributing the subscriptions amongst the SCLT and keeping a record of the same.
Contact Details:
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₹ 3,00,000 - 5,00,000 P.A
Cipla
Cipla Ltd Cipla known for its innovative pharmaceutical products backed by latest in technology and creative marketing practices, is enjoying a commanding position among the top pharma companies in the country. Several specialised therapeutic divisions and promising new products have been launch...
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