Executive Assistant - HO @ C A. Galiakotwala

ALL CANDIDATES ARE REQUIRED TO INCLUDE THEIR CURRENT AND EXPECTED CTC IN THEIR RESUMES, INCLUDING THEIR WILLINGNESS TO WORK AT OUR NARIMAN POINT, HEAD OFFICE. ONLY MUMBAI-BASED CANDIDATES NEED APPLY.

Position: Executive Assistant cum Admin Assistant

Location: -: 66, Maker Chambers-III, 221, Jamnalal Bajaj Road, Nariman Point, Mumbai - 400 021

Roles:
1. Schedule and time management
2. Communications
3. Travel arrangements
4. Personal expense management
5. Administration
6. Housekeeping

Responsibilities:
1.Schedules calendar for Management and facilities for internal and external meetings and conference calls
2.Manages contacts in MS Outlook
3.Manages calls for Management
4.Prepares and manages meeting minutes
5.Manages travel arrangements for Management, company staff and liaising with travel agent
6.Manages personal and travel arrangements, expenses, keeps travel records, insurance policies and payments for Management
7.Streamlines physical and virtual filing systems for Management and company
8.Supervises housekeeping and de-clutter in Management cabin
9.Manages office boys
10.Sends and coordinates communications for Management
11.Assists in coordination of office and factory events
12.Assists in HR functions as and when required
13.Assists office facilities manager and office receptionist as and when required
14.Relay directives, instructions and assignment to HODs on behalf of Management
15.Maintain hard copy and electronic filing system

Skills & Experience Required:
1. Strong administration, ability to work on other functions such as purchase, HR, accounts is a plus
2. Strong discipline and time management
3. Strong organization skills
4. High proficiency in MS Outlook, MS Word; familiarity with MS Excel and MS Powerpoint
5. Strong housekeeping skills
6. Strong English skills written and verbal
7. Travel booking experience
8. Quantitative skills for managing expenses

Qualities Required:
1. High integrity
2. Polish required to deal with Management
3. Patience
4. Diligence

Minimum 3-5 years