Admin Support
- Orbis Hospitality
- 3 to 8 Yrs
- Delhi, NCR
- 6 years ago
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Job Description
Role:
Incubent will work closely with the Enrichment/PE Team to deliver the requirements. Will ensure accurate, expedient, and efficient delivery of service to all staff, students and parent community.
Key Accountabilities
Communication
Prepare Agenda and compose, type, and distribute meeting notes, routine correspondence, and reports.
Draft, type correspondence and proofread copy, sort, and distribute information.
Maintain staff contact details and email lists.
Maintain notice boards and bulletins.
Procurement
Create requisitions for items.
Collate and record all requisitions for the program.
Follow up with the Procurement team on orders for items to be used during an event or the term.
Check with items once delivered and add to inventory.
Finance
Creation of end of term Accounts sheets from Attendance data during Term and Summer School.
Liaison with Accounts Department for end of Term payments.
Monitor student Invoice for Enrichment fees at the beginning of Term and Summer School.
Liaise with Accounts Department over reimbursement of fees following student withdrawal from the Programme.
Budgeting and Budget Projection for the Programme Overall support during sessions Planning and supporting Enrichment Events. Overview of sessions during Enrichment lessons.
Support with answering queries from parents and students.
Admin
Responsible for the preparation, mailing and filing of correspondence.
Facilitate meetings and appointments for the purpose of gathering information, providing information, making appointments and preparing routine correspondence.
Contact, schedule and arrange meetings and appointments.
Regulate the flow of walkin visitors.
Organize, coordinate and plan events.
Maintaindatabaseasrequired.
Respond to complex queries efficiently.
Coordinate for breakdowns, computer spares and sales support and liaise between departments.
Monitor, record and follow up on attendance & punctuality.
Communicate through phone calls, emails, flyers as required.
Liaise with members of the Facilities team to ensure timely attention is given to Health and Safety issues and rectifications.
This Job Description does not define all duties and responsibilities of the position and the school may assign other tasks from time to time to help operationalize the role. The school may review and modify or amend the Job Description as needed after discussion with the position holder.
Experience Relevant experience 3 5 years
qualifications:
Proficiency in Microsoft Word and Excel Fiscal management
Creation of spreadsheet for daily and termly attendance for facilitators and payouts Mapping exercises, surveys and data collation
Personal Attributes Excellent verbal and written communication skill.
Capable of handling parent queries politely Extensive people management skills Maintain high ethical standards and display integrity at all times.
Competencies: Will follow admin competencies
Employement Category:
Employement Type: Full timeIndustry: Education / TrainingRole Category: Administration / Facility / TransportFunctional Area: Not ApplicableRole/Responsibilies: Admin SupportContact Details:
Company: Orbis HospitalityLocation(s): Delhi, NCR
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