Receptionist
- Incedo
- 3 - 6 years
- Pune
- 5 days ago
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Job Description
Role Overview
We are looking for a professional and customer-focused Receptionist to manage the front desk and handle day-to-day administrative and front office activities. The ideal candidate should possess excellent communication skills, a pleasing personality, and the ability to manage visitors and office coordination efficiently in a corporate environment.
Key Responsibilities
Front Desk Management
- Manage the reception/front desk area and ensure a welcoming environment for visitors and employees.
- Greet and assist visitors, clients, and vendors professionally.
- Handle incoming calls, transfer calls to respective departments, and take messages when required.
- Maintain visitor records and issue visitor passes as per company protocols.
Administrative Support
- Coordinate meeting room bookings and support meeting arrangements.
- Manage courier, dispatch, and incoming/outgoing mail activities.
- Assist in travel bookings, hotel arrangements, and logistics coordination, if required.
- Maintain office supplies and coordinate with vendors for replenishment.
Coordination & Communication
- Coordinate with internal teams for employee and visitor support.
- Support administration and facility-related activities.
- Ensure adherence to office security and reception protocols.
- Handle basic employee queries and route them to the concerned department.
Documentation & Reporting
- Maintain records, registers, and MIS related to front office activities.
- Ensure proper filing and documentation of administrative records.
Required Skills & Competencies
- Strong verbal and written communication skills.
- Professional appearance and interpersonal skills.
- Good knowledge of MS Office (Word, Excel, Outlook).
- Ability to multitask and handle pressure professionally.
- Good coordination and stakeholder management skills.
- Customer-centric approach with positive attitude.
Preferred Qualifications
- Graduate in any discipline.
- 3-6 years of experience as a Receptionist / Front Desk Executive in a corporate environment.
- Experience in IT/Corporate office setup will be preferred.
Key Attributes
- Presentable and confident personality.
- High level of professionalism and etiquette.
- Strong organizational and coordination abilities.
- Punctual, disciplined, and proactive approach.
Job Classification
Industry: IT Services & ConsultingFunctional Area / Department: Administration & FacilitiesRole Category: AdministrationRole: Front OfficeEmployement Type: Full timeContact Details:
Company: IncedoLocation(s): Pune
Keyskills: Front Desk Front Office Management Reception Guest Handling Guest Relations Receptionist Activities Front Office Operations Guest Service Office Coordination
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