Administration Executive
- Allegis Group
- 4 - 5 years
- Bengaluru
- 2 months ago
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Job Description
Job Description
We are looking for a proactive and energetic Workplace Experience Coordinator to manage and enhance the employee experience at our Bangalore office. This role will be responsible for ensuring smooth office operations while creating an engaging and welcoming workplace culture.
The ideal candidate will act as the face of the office, manage day-to-day operations, coordinate with vendors, and organize employee engagement activities to build a vibrant office environment.
Key Responsibilities
Employee Experience & Engagement
- Create a welcoming and engaging workplace environment for employees and visitors
Plan and execute employee engagement activities, events, and team-building initiatives
Encourage employees to participate in office activities and foster a positive workplace culture
Act as the first point of contact for employees and guests
Office Operations Management
- Oversee day-to-day office operations and ensure smooth functioning of the workplace
Coordinate with WeWork facility teams and vendors for seamless services
Manage office amenities including snack programs, lunch arrangements, and supplies
Ensure proper inventory management for pantry and office materials
Vendor & Program Management
- Manage vendor relationships and service providers
Coordinate contracts, SLAs, and service quality
Source and onboard vendors for office services and programs
Ensure timely resolution of operational issues
Stakeholder Coordination
- Collaborate with internal teams and global workplace teams
Coordinate with APAC workplace teams for consistency in workplace experience
Support international employees visiting the Bangalore office
Required Skills
- 34 years of experience in Workplace Experience, Office Management, Administration, Hospitality, or Executive Assistant roles
Experience managing office operations and vendor coordination
Strong communication and interpersonal skills
Hands-on experience with Google Workspace and Slack
Good organizational and multitasking abilities
Ability to work independently and take ownership of responsibilities
Preferred Candidate Profile
- Energetic and people-oriented personality
Strong stakeholder and vendor management skills
Experience organizing office events or engagement activities
Self-driven with a proactive approach to problem-solving
Detail-oriented and well organized
Work Schedule
Monday to Friday
8:00 AM 5:00 PM
Onsite role
Job Classification
Industry: Financial ServicesFunctional Area / Department: Administration & FacilitiesRole Category: AdministrationRole: Administration - OtherEmployement Type: Full timeContact Details:
Company: Allegis GroupLocation(s): Bengaluru
Keyskills: Event Coordination Slack Employee Engagement Facility Administration workplace experience Pantry Google Workspace Office Administration Employee Management Facility Management
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