Executive Assistant (CXO / C-Suite Support)
- Incedo
- 8 - 13 years
- Noida, Gurugram
- 6 days ago
- Email to a friend
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Job Description
Role & responsibilities
Executive Support
- Manage complex calendars, schedule meetings, and coordinate appointments across multiple stakeholders and time zones.
- Act as the primary point of contact between the executive and internal/external stakeholders.
- Prepare briefing documents, presentations, reports, and meeting materials.
- Manage travel arrangements including flights, accommodations, visas, and detailed itineraries.
Meeting & Communication Management
- Organize leadership meetings, prepare agendas, and track action items.
- Take meeting minutes and follow up on deliverables with relevant teams.
- Draft professional correspondence, emails, and communications on behalf of the executive.
Coordination & Stakeholder Management
- Liaise with leadership teams, clients, and external partners to ensure smooth communication and alignment.
- Coordinate cross-functional initiatives and track project updates as required by the executive.
- Support leadership events, board meetings, and strategic discussions.
Administrative & Operational Support
- Manage expense reports, reimbursements, and vendor coordination.
- Maintain confidential documents, records, and executive files with a high degree of discretion.
- Support planning and execution of internal events, town halls, and leadership engagements.
Strategic & Project Support
- Assist in tracking key business priorities and follow up on strategic initiatives.
- Conduct basic research, prepare summaries, and provide insights to support decision-making.
- Ensure timely follow-ups and closure of executive-level action items.
Preferred candidate profile
- 8 - 12 years of experience supporting senior executives or leadership teams.
- Experience supporting C-suite or senior leadership in fast-paced organizations.
- Strong stakeholder management and problem-solving capabilities.
- Ability to anticipate needs and proactively manage priorities.
- Experience coordinating leadership meetings, board meetings, or executive travel.
- Strong proficiency in Microsoft Office Suite (PowerPoint, Excel, Outlook, Word).
- Exceptional organizational, communication, and time-management skills.
- Ability to handle sensitive information with confidentiality and professionalism.
Job Classification
Industry: IT Services & ConsultingFunctional Area / Department: Administration & FacilitiesRole Category: AdministrationRole: Administration - OtherEmployement Type: Full timeContact Details:
Company: IncedoLocation(s): Noida, Gurugram
Keyskills: Travel Arrangements Calendar Management Secretarial Activities
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