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DocsApp Hiring - Executive Assistant To CEO @ Phasorz Technologies

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 DocsApp Hiring - Executive Assistant To CEO

Job Description

Hi,

We have a premium job opportunity with us at Phasorz Technologies and we are looking for a talented Executive Assistant to CEO like you. if interested, please share updated profile to ha*************i@me******y.in


Position Summary:

Reporting directly to the CEO, the Executive Assistant to the CEO provides executive, administrative, and development support to Board of Directors, as well as the Senior Leadership Team (SLT) and HR. The Executive Assistant serves as the primary point of contact for internal and external constituencies on all matters pertaining to the CEO. Organizes and coordinates executive outreach and external relations efforts; and oversees special projects.

We are looking for an Executive Assistant to perform a variety of administrative tasks and support our companys senior-level managers. Executive Assistants responsibilities include managing calendars, making travel arrangements and preparing expense reports. To be successful in this role, you should be well-organized, have great time management skills and be able to act without guidance. Ultimately, you will contribute to the efficiency of our business by providing personalized and timely support to executive members.

Responsibilities

Act as the point of contact among executives, employees, clients and other external partners

Manage information flow in a timely and accurate manner

Manage executives calendars and set up meetings

Make travel and accommodation arrangements

Rack daily expenses and prepare weekly, monthly or quarterly reports

Oversee the performance of other clerical staff

Act as an office manager by keeping up with office supply inventory

Format information for internal and external communication memos, emails, presentations, reports

Take minutes during meetings

Screen and direct phone calls and distribute correspondence

Organize and maintain the office filing system

Strategic Partner Responsibilities

Perform business analysis and reporting for assigned projects.

Work with management to identify business needs, challenges and opportunities.

Determine business roadmap and provide support in future business planning.

Provide project support by managing research activities. Analyse important data and create reports for the benefit of executives review. Maintain inventory of office supplies and equipment.

Vendor Management, Purchase management, filling tenders, preparation of quotations in coordination with commercials.

Evaluate & analyse existing business processes and recommend improvements

Develop action plans to overcome business challenges.

Recommend business improvements based on market and competitive trends.

Identify and develop new business opportunities for company growth.

Requirements

Work experience as an Executive Assistant similar role

High Proficiency MS Office (MS-Excel, PPT and MS Word) knowledge

Outstanding organizational and time management skills

Familiarity with office gadgets and applications (e.g. e-calendars and copy machines)

Excellent verbal and written communications skills

Discretion and confidentiality

PA diploma or certification is a plus

  • Communication skills:Executive assistants often serve as a gatekeeper, deciding which messages and which visitors or callers need to go directly to their employer and which need to redirected or handled in some other way. This involves the ability to quickly glean information from those demanding time from their boss.
  • Time management:Anyone managing another persons time, as executive assistants often do for their bosses, also need to be good at managing their own time.
  • Trustworthiness:Executive assistants often have access to sensitive information, and the executives they work for need to trust them fully in order for them to be as efficient as possible at their jobs.
  • Multitasking:Executive assistants are regularly handling more than one task at a time while keeping tabs on their bosses schedules and keeping them on track.

Job Classification

Industry: Medical, Healthcare, Hospitals
Functional Area: Strategy, Management Consulting, Corporate Planning,
Role Category: Corporate Planning/Consulting/Strategy
Role: Corporate Planning/Consulting/Strategy
Employement Type: Full time

Education

Under Graduation: Any Graduate in Any Specialization
Post Graduation: Post Graduation Not Required, Any Postgraduate in Any Specialization
Doctorate: Any Doctorate in Any Specialization, Doctorate Not Required

Contact Details:

Company: Phasorz Technologies
Location(s): Bengaluru

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Keyskills:   Executive Assistant Strategic Thinking reports communications travel management Excel Word Powerpoint calendar management presentations Business Analysis

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Phasorz Technologies

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