Site Assistant - Data Entry
- Trigo Quality
- 1 Positions
- 2 months ago
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Job Description
- Site Administration & Record Keeping
- Maintain accurate and up-to-date site records, registers, and files (physical and digital).
- Ensure timely data entry related to employees, attendance, overtime, absenteeism, and deployment.
- Maintain vendor, contractor, and manpower-related documentation.
- Ensure proper filing and retrieval of documents for audits and inspections.
- Attendance, Time Office & Payroll Support
- Prepare and maintain daily attendance records.
- Verify attendance, overtime, weekly offs, and holidays before submission.
- Coordinate with HR team for timely and accurate payroll processing.
- Resolve attendance-related discrepancies in coordination with supervisors.
- Onboarding & Joining Formalities
- Coordinate joining formalities for new employees at site.
- Collect, verify, and submit joining documents (ID proof, address proof, educational certificates, bank details, etc.).
- Issue joining kits, ID cards, PPE, and site orientation information.
- Ensure completion of joining checklist and acknowledgment from employees.
- Compliance, Discipline & PPE Adherence
- Ensure all employees strictly adhere to PPE and safety norms at site.
- Monitor daily compliance related to uniforms, safety gear, and site rules.
- Report non-compliance, indiscipline, or safety violations to Site In-charge / HR.
- Documentation & Statutory Support
- Maintain statutory registers and records as applicable (attendance, wages, leave, accident register, etc.).
- Ensure documentation related to contractors, apprentices, trainees, and temporary manpower is complete and updated.
- Coordination & Communication
- Act as the single point of contact for administrative matters at site.
- Coordinate with Site In-charge, HR, Admin, Security, and Contractors.
- Communicate site instructions, circulars, and notices to employees.
- Asset, Inventory & General Admin Support
- Maintain records of PPE issuance, ID cards, stationery, and site assets.
- Track stock levels of PPE and administrative supplies and raise requisitions.
- Support logistics related to site administration as assigned.
- Accuracy and timeliness of records and data submitted.
- Zero tolerance for missing or incorrect documentation.
- Proactive follow-up on compliance, attendance, and joining formalities.
- Strict adherence to company policies, safety standards, and timelines.
- Escalation of issues proactively to avoid operational or compliance risks.
Role Purpose
The Site Assistant is responsible for managing and coordinating all site-level administrative and compliance-related activities. The role ensures accurate record-keeping, smooth employee onboarding, discipline adherence, statutory documentation, and overall administrative efficiency at the site.
Key Responsibilities
Accountability & Performance Expectations
Employement Category:
Employement Type: Full timeIndustry: Quality CertificationRole Category: MaintenanceFunctional Area: Not SpecifiedRole/Responsibilies: Site Assistant - Data EntryContact Details:
Company: Trigo QualityLocation(s): Anand,
Keyskills: data entry operation documentation powerpoint excel mis data entry
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Trigo Quality
We are quality service provider to OEM Company. We take the responsible for the Product quality checking and process validation.
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