Executive Assistant To Director
- Kone
- 7 - 12 years
- Mumbai
- 1 month ago
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Job Description
KONE India is part of KONE, one of the global leaders in the elevator and escalator industry. KONE has been ranked as one of the most innovative companies in the world. Every day, millions of people globally are using our elevators and escalators in an increasingly urbanizing environment. We want to offer the best People Flow experience to those using our equipment in residential and office buildings, hotels, public transportation sites, hospitals, shopping malls and many special buildings.
Job Description:
Answer telephones, screen calls and take messages from external or internal sources so that callers/visitors are dealt with promptly, courteously, and accurately; The EA responds to more complex or escalated enquiries from other secretarial staff.
- May have access to the email accounts of Executives/Managers and be responsible for answering or redirecting routine enquiries from internal or external sources.
- Gather, compile, verify, and analyse information for the Executive/Manager/Team to use in documents such as memos, letters, reports, speeches, presentations, and news releases.
- Accurately transcribe, type, format and proof read a wide variety of material (for example correspondence, invoices, contracts, meeting minutes, reports, speeches, and presentations) using word processing, presentation, graphics and spreadsheet software.
- May use desk top publishing software to design more complex documents.
- Make travel arrangements
- Coordinate internal and external meetings so that they run smoothly (i.e. scheduling meeting times, making travel arrangements for attendees, and ensuring that various meeting amenities are available, e.g. the venue, equipment, food, and drinks).
- Perform other administrative tasks using independent judgement and discretion.
- Plan, organise and schedule workload so these activities are completed accurately and on time.
- Act as an active member of the EA/Assistant network and coach and mentor colleagues to help them resolve problems.
- Facilitate smooth communications between the Executive/Manager/Team and other Executives, Managers and employees; and between the Executive and external parties such as media, customers and the public.
- Handle confidential information and maintain the security of the Executive/Manager/Teams records and files.
- Maintain the Executive/Manager/Team office and accounting records.
- Monitor, review, and approve standard expenditures to ensure that the activities of the office are conducted within established budgets
- Depending on the Executives position, personality and business unit/area, varying responsibilities may be required and additional responsibilities may occur.
Interested candidates can share their updated CV : so*******a@ko*e.com
Job Classification
Industry: Engineering & ConstructionFunctional Area / Department: Administration & FacilitiesRole Category: AdministrationRole: Office AdminEmployement Type: Full timeContact Details:
Company: KoneLocation(s): Mumbai
Keyskills: Secretarial Activities Calendar Management EA Meeting Planning Travel Arrangements
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