Pmo Executive
- Hurix
- 2 - 5 years
- Mumbai
- 7 days ago
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Job Description
Synopsis
We are looking for an organized and detail-oriented Outsourcing Manager to oversee vendor-related activities and support the sourcing process. This role involves managing documentation, tracking deliverables, coordinating with internal teams, and ensuring smooth operational flow.
Role & responsibilities
1. Invoicing & Financial Coordination
- Manage vendor invoices, verify accuracy, and ensure timely processing.
- Maintain invoice trackers and reconcile discrepancies.
- Coordinate with Finance for approvals and payment follow-ups.
2. Statement of Work (SOW) Management
- Create, review, and maintain Statements of Work and related documentation.
- Track SOW timelines, extensions, renewals, and closures.
- Ensure compliance with internal policies and governance standards.
3. Tracking & Reporting
- Maintain trackers for vendor activity, deliverables, and project status.
- Generate periodic reports (weekly/monthly) for leadership and sourcing teams.
- Monitor contract expiration dates, project progress, and resource utilization.
4. Database & Documentation Maintenance
- Maintain accurate databases related to vendors, agreements, and project records.
- Ensure data integrity and timely updates in internal systems/tools.
- Organize and store documents for audit readiness.
5. Coordination & Stakeholder Management
- Act as a liaison between the Outsourcing team and Sourcing team.
- Support sourcing activities by providing required data and documentation.
- Coordinate with cross-functional teams for smooth process execution.
- Handle vendor communication where needed
Preferred candidate profile
- Strong organizational and multitasking abilities
- Good understanding of invoices, contracts, and SOW processes
- Excellent communication and coordination skills
- Proficiency in MS Excel, Google Sheets, and documentation tools
- Detail-oriented with strong analytical and tracking skills
- Ability to work with multiple stakeholders and meet deadlines
Job Classification
Industry: MiscellaneousFunctional Area / Department: Human ResourcesRole Category: Recruitment & Talent AcquisitionRole: Staffing ManagementEmployement Type: Full timeContact Details:
Company: HurixLocation(s): Mumbai
Keyskills: Project Management Office SOW Tracking Billing Database Management Contract Management Vendor Management Budgeting Resource Management Invoicing
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