Scientific Publications Record Coordinator
- Pfizer
- 4 - 9 years
- Chennai
- 2 months ago
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Job Description
Use Your Power for Purpose
Reporting into the Director, Publications Specialist/Aurora Business Admin, you will be a member of the Publications Management Team (PMT). Your p rimary responsibility is to support Scientific Publication Committees (SPCs) in creating and accurately maintaining records in the publication management system, Aurora, in adherence with Pfizer s standard operating procedures for publications. This includes communicating with Pfizer Publications Specialists, Publication Owners, internal/external authors, and internal/external medical writers and medical communications agencies. This role plays an important part in ensuring the accuracy and compliance of Pfizer s scientific publication records, supporting transparency and trust in our research outputs.
What You Will Achieve
In this role, your responsibilities will include:
Aurora Recordkeeping and Compliance (Core Responsibilities)
- Create and maintain accurate records in the Aurora publications management system in support of SPCs
- Adhere to Pfizer s publication SOP process and ensure compliance steps are correctly conducted and completed
- Ensure metadata and fields are properly entered (e. g. , document details, collaborators) and linked to appropriate relationship data (e. g. , parent/child, study, target journal/congress)
- Route publication drafts for review and approval, monitor record status, and follow up with Publication Owners and authors to advance records through the publication lifecycle
- Update records with final status, file, and citation information
- Conduct quality checks to ensure data integrity for downstream use in dashboards, reports, and syndication
Collaboration and System Improvement (Occasional/Ad Hoc Responsibilities)
- Collaborate with Publications Specialists to provide status updates and reports that support publication tracking and planning
- Join SPCs as ad hoc member when needed
- Contribute to Aurora Business Rules and training materials to enhance system usability and compliance
- Participate in User Acceptance Testing (UAT) for Aurora system releases, delivering feedback to improve functionality and user experience
- Support business development integrations into Aurora, including data migration, documentation support, record QC, and transition guidance support
- Assist with Primary Manuscript monitoring related to Pfizer s 18-month Primary Completion Date (PCD) submission commitment when needed
- Assist with Open Access metrics and correspond with source data providers if needed
Here Is What You Need (Minimum Requirements)
- Bachelors degree with any years of experience or an Associates degree with 4 years of relevant experience
- Minimum 2 years of experience in a pharma/biotech setting, peer-reviewed journal publisher environment, or related data management role and/or degree in related subject
- Proficient in English Language, both written and verbal
- Experience in scientific publications preferred
Bonus Points If You Have (Preferred Requirements)
- Computer literacy; understanding and experience of a range of software packages and applications
- Experience with Salesforce-based platforms preferred (Aurora is built on Salesforce)
- Good working knowledge of MS office applications, in particular Outlook, Teams, and Excel
- Familiarity with citation formats and scientific publication practices (i. e. ICMJE, GPP)
- Strong data entry experience. Comfort with navigating structured data and metadata fields
- Ability to plan, organize and prioritize
- Excellent attention to detail
- Ability to work under pressure and at speed
- Ability to communicate effectively verbally and in writing
- Ability to work both as part of a virtual team, and as an individual with minimal supervision
Work Location Assignment: Hybrid
Job Classification
Industry: Pharmaceutical & Life SciencesFunctional Area / Department: Customer Success, Service & OperationsRole Category: OperationsRole: Operations - OtherEmployement Type: Full timeContact Details:
Company: PfizerLocation(s): Chennai+ View Contact
Keyskills: metadata Data migration Publishing Data management Pharma MS Office User acceptance testing Downstream Data entry Salesforce
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