Office Assistant
- Orange Health Care
- 0 - 4 years
- Australia
- 2 months ago
- Email to a friend
- Report this job
Job Description
Position Summary
The Finance, Human Resource and Compliance Support Officer provides remote administrative and finance support to Orange Health Cares Accounting and Childrens Services departments.
This role ensures timely completion of back-office functions including accounts reconciliation, document verification, insurance tracking, invoicing, compliance updates, and data accuracy across multiple business systems such as Xero, Visual Care, BrightHR, and SharePoint.
The position also assists with audit preparation, vehicle insurance and registration monitoring, and maintenance of staff and client compliance records, supporting finance and management teams to meet NDIS and internal reporting requirements.
Key Responsibilities
- Finance & Reconciliation
- Review, verify, and reconcile financial transactions in Xero and internal systems.
- Cross-check supporting documents and invoices against emails, bank statements, and expense records.
- Prepare periodic reconciliation summaries and liaise with the Finance Officer regarding outstanding payments or anomalies.
- Services Administration
- Prepare invoices for childrens programs in accordance with IPS funding and service agreements.
- Maintain structured digital folders for Childrens Services staff, clients, and audit records.
- Compliance & Audit Support
- Maintain up-to-date staff compliance records including training, certificates, and ID documents.
- Conduct audit readiness checks on staff files, lease agreements, and insurance folders.
- Update compliance registers in Visual Care, SharePoint, and BrightHR.
- Asset Documentation
- Track and update insurance, registration, and renewal dates for company vehicles and properties.
- Upload claims history, policy numbers, and renewal confirmations to designated folders.
- General Administration
- Support the Accounts and HR teams with data entry, Excel updates, and file organisation.
- Prepare and forward reports to management on weekly task completion and upcoming deadlines.
- Attend virtual meetings with management (e.g., reconciliation or audit discussions).
Core Skills and Competencies
- Proficiency in Xero, Excel, Visual Care, and cloud-based record systems.
- Strong organisational and document management skills.
- Attention to detail and accuracy in financial data.
- Understanding of NDIS and corporate compliance standards.
- Ability to work independently with minimal supervision.
- Effective written communication and collaboration in remote team settings.
Work Pattern
Flexible schedule aligned with Australian business hours, approximately 3540 hours per week, Monday to Sunday, based on task requirements.
Position Classification
- Department: Finance / Administration (Remote Operations Kerala Team)
- Reports To: Chief Financial Officer / Director (Orange Health Care)
- Employment Type: Work From Home Contract
We are only seeking candidates based in Kerala who are fluent in Malayalam, to ensure effective collaboration and mutual support within our existing Kerala-based team.
Applicants must have access to their own laptop and monitor (screen). If there are any financial difficulties, Orange Health Care can provide support to help set up the required equipment.
We are looking for individuals who can demonstrate full dedication, reliability, and a genuine commitment to supporting our operations with professionalism and care.
Job Classification
Industry: Medical Services / HospitalFunctional Area / Department: OtherRole Category: OtherRole: OtherEmployement Type: Full timeContact Details:
Company: Orange Health CareLocation(s): Australia
Keyskills: Accounting Computer Operating Support Management Data Entry Administration Work Office Assistance Clerical Work Personal Assistance Mail Drafting Back Office Office Management Assistance
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Orange Health Care Pty Ltd is a registered Australian organisation Headquartered in Queensland, we operate across multiple regions, providing essential care, administrative support, and governance systems to ensure safe and effective service delivery. We have also established a dedicated oversea...
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