Executive Assistant @ HCLTech

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Executive Assistant

HCLTech
5 - 9 years
Pune
6 months ago
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Job Description

Kindly find the roles and responsibilities for the Executive Assistant role -

Pls suggest and guide on the below Job description.

Role - Executive Assistant

Reporting to CIO - HCL Software

Total Experience - 5yrs+

Job Location - Bangalore / Pune / Noida / Chennai

Grade - E3.1

Job responsibilities

Overall 5yrs+ of experience in a Secretary and Executive Assistant role.

Good in calendar management.

Schedule and coordinate meetings, appointments, and travel arrangements for executives.

Prioritize and manage the executive's calendar to optimize their time.

Arrange logistics for meetings, conferences, and events.

Prepare agendas, take meeting minutes, and follow up on action items.

Book flights, accommodations, transportation, and other travel-related arrangements.

Track and reconcile expense reports, ensuring compliance with company policies.

Conduct research on various topics as requested by the executive.

Collaborate on specific projects, initiatives, or presentations as required.

Draft and prepare official correspondence, reports, and presentations on behalf of the executive.

Maintain and organize important documents, files, and records.

Ensure confidentiality and security of sensitive information.

Qualifications-
Bachelor's degree or equivalent experience.
Proven experience as an executive assistant for atleast 5yrs+.
Strong organizational and multitasking skills.
Excellent communication and interpersonal abilities.
Proficiency in office software (e.g., Microsoft Office suite).
Discretion and trustworthiness when handling sensitive information.
Ability to work independently and adapt to changing priorities.
Attention to detail and a proactive approach to problem-solving.

Job Classification

Industry: Software Product
Functional Area / Department: Strategic & Top Management
Role Category: Strategic & Top Management - Other
Role: Strategic & Top Management - Other
Employement Type: Full time

Contact Details:

Company: HCLTech
Location(s): Pune

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Keyskills: Follow Ups Fixing Appointments Calendaring Secretarial Activities MOM Office Coordination Presentation Skills Travel Arrangements Diary Management executive assistant Travel Management Secretarial Operations Client Meeting Expense Management Calendar Management EA

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Your name (*)

Email (*)

Mobile (*)

Preferred City (* max. 2 w/comma)

Designation / Expected Role

Current / Recent Company (*)

Experience (*)

Expected Salary (*)

Desired Industry (*):

Functional area / Department (*):

Enter Skills (key skills, subjects, technologies & roles to use in search)

Write briefly about yourself, your experience and education (*)

Attach ResumeMax 2.38 MB (RTF, PDF, DOC, DOCX formats only parsed)

Please, check the file size and type.

Add social media [ + ]

Create password

I agree with website service terms and conditions

HCLTech

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Executive Assistant @ HCLTech

Home > Strategic & Top Management - Other