Travel Desk Executive
- Wardwizard Solutions
- 1 - 6 years
- Vadodara
- 4 months ago
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Job Description
Job Description Travel Desk Executive (Domestic & International Travel)
Wardwizard Innovations & Mobility Limited
Location : Vadodara, Gujarat
Job Title
Travel Desk Executive / Travel Coordinator
Department
Administration
Job Purpose
To manage, coordinate, and execute all domestic and international travel requirements of the companys employees, ensuring cost-effectiveness, compliance with policies, and employee convenience while maintaining high service quality.
Key Responsibilities
1. Travel Management
- Handle end-to-end domestic and international travel arrangements for employees, directors, and consultants.
- Book air, rail, bus tickets, and arrange local conveyance as per approved travel requests.
- Manage hotel bookings, travel insurance, visa applications, and foreign exchange requirements.
- Ensure travel bookings align with companys Travel Policy.
2. Coordination & Communication
- Liaise with travel agencies, airlines, hotels, and transport vendors for best rates and services.
- Communicate confirmed travel itineraries to employees on time.
- Provide assistance to employees during travel in case of emergencies, cancellations, or delays.
3. Documentation & Compliance
- Maintain records of all travel bookings, invoices, and approvals.
- Ensure compliance with visa/immigration laws, RBI guidelines (foreign exchange), and company travel policies.
- Coordinate with Finance for travel advances, reimbursements, and settlement of expenses.
4. Vendor & Cost Management
- Negotiate with vendors to secure cost-effective rates without compromising quality.
- Regularly review vendor performance and suggest improvements.
- Monitor travel expenses and submit monthly/quarterly MIS reports to management.
5. Employee Support & Safety
- Provide 24x7 support contact for traveling employees.
- Ensure emergency protocols are in place for international travelers.
- Share companys travel guidelines and dos/donts with employees.
Key Skills & Competencies
- Strong organizational and multitasking skills.
- Knowledge of domestic and international travel procedures.
- Excellent communication and negotiation abilities.
- Familiarity with visa procedures, foreign exchange rules, and travel insurance.
- Proficiency in MS Office and travel booking software/portals.
- Ability to handle travel emergencies calmly and efficiently.
Qualification & Experience
- Graduate in any discipline (preferably in Travel & Tourism / Hospitality).
- 25 years of experience in managing corporate travel desk (domestic & international).
- Experience in dealing with travel agencies, airlines, hotels, and visa authorities.
Job Classification
Industry: Automobile (Electric Vehicle (EV))Functional Area / Department: Administration & FacilitiesRole Category: AdministrationRole: Travel Desk CoordinationEmployement Type: Full timeContact Details:
Company: Wardwizard SolutionsLocation(s): Vadodara
Keyskills: Travel Desk Corporate Travel Management Air Ticketing Hotel Booking International Ticketing Domestic Ticketing Reservation Travel Management
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