Executive - Admin
- Locobuzz
- 3 - 8 years
- Mumbai
- 6 months ago
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Job Description
About LocoBuzz:
Locobuzz is a SaaS platform that converges with technologies such as Artificial Intelligence, Machine Learning, Big Data Analytics, and Automation, to provide brands with a 360 degree Customer Experience Management Suite. Locobuzzs powerful analytics algorithms have helped seasoned brands establish a strong foothold in the digital hemisphere and transformed their customer experience journeys.
Job Title: Admin Executive (Office PA Support)
Location: Mumbai
Department: Administration
Reporting To: CEO
Role Overview:
We are looking for a dynamic and detail-oriented Admin Executive who can seamlessly manage day-to-day office operations while also supporting the CEO with executive and personal assistance. The ideal candidate will have strong communication skills, be highly organized, and be comfortable handling a combination of travel management, scheduling, documentation, and internal coordination.
Key Responsibilities::- Office & Administrative Management
- Oversee general office operations and ensure smooth functioning on a day-to-day basis.
- Handle vendor coordination, office supplies, and facilities support.
- Maintain and organize office documents, records, and administrative files.
:- Travel & Logistics
- Manage travel bookings (domestic and international) flights, hotels, local transport.
- Prepare detailed itineraries and coordinate all logistics proactively.
- Handle last-minute travel changes and emergency support when needed.
:- Executive Assistant & PA Support
- Provide comprehensive support to the CEO in day-to-day tasks.
- Draft, proofread, and manage emails and communications on behalf of the CEO.
- Prepare and circulate Minutes of Meetings (MoM), follow-up trackers, and actionables.
- Maintain CEOs calendar, appointments, and schedule coordination.
- Assist in managing both professional and select personal commitments as needed.
:- Internal Coordination
- Act as a liaison between the CEO and internal teams for smoother communication.
- Assist in organizing internal meetings, documentation, and event coordination.
- Provide support for MSC (Management Support & Coordination) functions.
Requirements:
- Bachelors degree in any discipline (Business Administration or related preferred)
- 24 years of experience in Admin/EA/PA roles
- Exceptional written and verbal communication skills
- Proficient in Microsoft Office, Google Workspace, calendar & email management
- Strong time management, multitasking ability, and discretion with confidential matters
- Prior experience handling travel management and executive coordination is a must
Preferred Qualities:
- Highly organized and proactive
- Strong interpersonal skills
- Ability to handle pressure and changing priorities
- Positive attitude and solution-oriented mindset
Benefits:
- Medical Coverage: We care about your health and well-being. We offer comprehensive medical coverage to ensure you and your family access quality healthcare.
- Opportunity to Work in a Fast-Paced and Dynamic Organization: At Locobuzz, we thrive on innovation and agility. You'll have the chance to work in an environment where every day brings new challenges and opportunities for growth. Your contributions will make a real impact on our dynamic organization.
- Learning and Upskilling: At Locobuzz we believe in continuous learning and development. You'll have access to resources and support for your professional development, which may include training, workshops, and opportunities to expand your skill set.
- Collaborative Workplace: Collaboration is at the heart of our culture. You'll be part of a team that values open communication, knowledge sharing, and working together to achieve common goals. Your ideas and insights will be heard and respected, fostering a sense of belonging within our collaborative workplace.
Job Classification
Industry: Software ProductFunctional Area / Department: Administration & FacilitiesRole Category: AdministrationRole: Administration - OtherEmployement Type: Full timeContact Details:
Company: LocobuzzLocation(s): Mumbai
Keyskills: Office Operations Vendor Management MOM Cxo Level Engagement Travel Management Event Planning Executive Support Administration Courier Management Staff Supervision Report Making Logistics Management Hotel Booking
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