Senior Specialist - Finance Operations - Procurement @ NOVAC

Finance
Our finance team excels at balancing acts, upholding financial governance, ensuring compliance, and bringing their special magic to numbers. We dive into the world of digits, shaping business decisions and embarking on numerous finance-focused adventures. Join us and become an essential part of our team.

About the Role

We are looking for a Senior Specialist to join the Finance team. Your expertise will shape our vendor partnerships and operational success, collaborating globally to deliver results with professionalism and finesse.

A Day in the Life of a Senior Specialist

• Evaluating potential suppliers to assess compatibility with business requirements and use cases, quality standards, and pricing considerations
• Supplier onboarding with precise document verification, record keeping & tagging.
• Manage purchase requests and apply sourcing strategies to source quality vendors.
• Draft RFQ or RFP documents to source quotes/proposals for open PRs from all assigned departments as per the alignment from the senior procurement manager.
• Supplier Selection by following the right procurement policies & procedures
• Lead the negotiation of technology contracts, focusing on cost optimization, service quality.
• Prepare Selection Reports and get necessary approvals before proceeding for PO
• Open PR/PO management. Release PO in time with accuracy.
• Communicate/Collaborate with suppliers for deliveries to various centers across India and global locations
• Upkeep procurement records for any audits as per the policy guidelines.
• Record all procurement contracts and its lifecycle in the contract management system and intimate team on upcoming renewals.
• Manage procurement operation day to day activities
• Understanding of Data Privacy and their implications in vendor contracts.
• Demonstrate expertise in procuring hardware, CCTV, AMCs, and renewals, engaging confidently with OEMs to meet business requirements.

What You Need

• 7 years+ of procurement experience in IT/ITES or large global organizations /Startups, Or equivalent sales experience with an OEM distributor or partner.
• Experience in categories like Administration, IT, Manpower Services, Professional Services.
• Experience working with stakeholders from IT, Admin, HR, Marketing, Finance & Legal.
• Experience facing internal and external audits.
• Experience in handling RFPs with commercial & technical weightage.
• Solid Understanding entire procurement life cycle from Ticket/ PR to PO creation
• Hands-on Experience with sourcing & procurement tools
• Ability to draft & review commercial contract clauses.
• Should have worked on all kinds of sourcing i.e. cloud subscriptions, on-prem subscriptions, hardware, office equipment, contracts for manpower or legal services etc
• Ability to perform in a fast paced environment.
• Excellent inter- personal communication skills both written and oral. Experience of interacting with international vendors is essential.
• Strong negotiation & organization skills; a detail oriented, self- starter with ability to work independently with various functions to meet their business requirements.
• Ability to work flexible hours to support US time zones.