HCL is For Accounts Payable - Associate
- HCLTech
- 1 - 5 years
- Noida, Gurugram
- 5 months ago
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Job Description
Job Description:
Invoice Processing Non PO
Using scanned invoice, create invoice records for non-PO invoices by inputting invoice header information and ensure all necessary fields in Customers ERP system have been accurately input.
Verify invoice has not been previously entered or paid (no duplicate entry)
Verify all invoices are appropriately approved using the approval matrix spreadsheet (both approvers respective dollar limit and cost center / business unit authority)
Route invoices through for coding and approval
Validate and approve the invoice
Track, monitor and follow up with Customer for timely completion of tasks / exceptions / approvals
Maintain a business critical tracker (utility, rent tracker) to monitor that all business critical payments are made on a timely and accurate basis.
Post invoices in ERP
Invoice Processing PO
Using scanned invoice, create invoice records for PO invoices by inputting invoice header information and ensure all necessary fields in Customers ERP system have been accurately input.
Verify invoice has not been previously entered or paid (no duplicate entry)
Verify a 2-way and 3-way match for all invoices
Verify all invoices are appropriately approved and there are no deviations from the original PO or deviations are within the approved threshold
Cancel/undo goods receipt in ERP in case of price & quantity variances
Route it to Customer for necessary approvals to create / amend PO
Review, validate and provide approval to create / amend PO
Create / amend PO with necessary approvals
Assist with the creation of PO's by entering data into ERP based on information provided by Customer
Track, monitor and follow up with Customer for timely completion of tasks / exceptions / approvals
Post Invoices in ERP
Payment Processing
Create payment registers for all payments to be processed as per the Customer payment calendar
Check the payment terms if it is according to standard payment terms
Check for any duplicate payments
Send any exceptions to payment terms
Send invoices on hold report with reasons
Approval of payments
Approval of exception payment release
Print checks and perform positive pay process
Sort checks for distribution and disbursements
Initiate WIRE / ACH / EFT payments
Validate and approve WIRE / ACH / EFT payments
Perform entry of payment into TWS or Customer bank
Receive daily email notification, if any on positive pay exceptions
Validate and approve payments in TWS or Customer bank
Research the reason and action to ensure closure of all payment processing exception cases
Job Classification
Industry: IT Services & ConsultingFunctional Area / Department: Finance & AccountingRole Category: Accounting & TaxationRole: Accounts Payable ExecutiveEmployement Type: Full timeContact Details:
Company: HCLTechLocation(s): Noida, Gurugram
Keyskills: Accounts Payable Vendor Payments Invoice Processing Ap Helpdesk Travel And Expense PTP Payment Processing P2P
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