Associate - Workplace Operations
- Searce Cosourcing
- 1 - 3 years
- Hyderabad
- 6 months ago
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Job Description
Job Description -
- A critical thinker, who is constantly trying to identify improvement opportunities in most things you witness around you?
- Energetic with a never-give-up attitude, lots of patience and great sense of humor?
- A great motivator and able to thrive under pressure?
- A quick-learner with the ability to grasp new ideas and concepts?
If the above describes you, we would be keen to meet you!
Roles & Responsibilities:
Ongoing Facilities Management
- Setting annual goals for generating savings in area such as energy, resources consumption and cost of maintenance operations.
- Maintain all records related to the performance of facility management operations at site
- IN charge of all technical aspects pertaining to functioning of the building - Undertake all day-to-day work related to M&E.
- Ensure implementation of all the schedules on time - Manage and supervise the works during breakdown.
- Certifying and processing of various bills related to facilities like rental, electricity, telephone etc.
- Liaison with various service providers related to facility
- Knowledge of Statutory Compliances related to Facility Management
- Contribute to energy saving with the engineering team.
- To check & maintain the HVAC, Water supply system, Lighting, Panels, Transformer, HT & LT Breakers & other important electrical feeders on a daily basis to the facility visited.
- Monitor cleanliness of Facility equipment & operation of Access control and fire panel function ability at all sites.
Administration & Vendor Management
- Ensure compliance of minimum wages acts for payments and statutory compliance through specialist professionals.
- Advise senior management on future year maintenance (Opex and Capex) budgets as and when requested for.
- Ensuring that the subcontractors are meeting their commitments on scheduled delivery of training.
- Ensure that the subcontractors have a planned, structured and solution based approach to the delivery of maintenance services.
- Analyze call outs to understand trends; undertake strategic initiatives to minimize the same.
- Audit subcontractors on quality of materials & upkeep of the site.
- Review the performance of Facility management vendor from time to time. Prepare and review the preventive maintenance schedules on a monthly basis and update the same.
- Liaison with the Finance team.
- Review of MIS reports & monthly progress of Service Provider on a monthly basis for necessary reporting.
- Coordination with the Landlord.
- Maintaining AMC & Contracts tracker - Contracts Administration & Management
- Review of Facility management vendor performance scorecard.
- Once management provides the confirmation for purchase, demand the Product Quote from the vendors.
- Select the Optimal Vendor & Dispatch the Purchase Order.
- Coordinate with vendors for timely deliveries.
- Ensure the Assets against the Purchase Order at the time of receiving.
Documentations, Process Management and Business Continuity Planning
- Operational Risk Management
- After office hours facilities assistance response
- Operational Audits and Compliance
- Escalation of Incidents/Problems
- Track the Assets & update the corresponding database.
- Supervise all the ISO related paperwork and work orders for Electrical, Fire, Mechanical, HVAC, BMS systems
- Ensure zero downtime and ensure business continuity at sites
- Manage the Inventory of spares and consumables required for electromechanical equipments.
- On an ongoing basis Create Policies for admin./ site operations / internal logistics / maintenance and assist in transport operations etc.
- Effectively manage Logistics framework - shuttle services, mail room, security, AMCs and management of M&E contracts etc.
- Bring efficiency in budgeting, cost savings & services through process re-engineering and innovative thinking
- If needed liaise with Government / local government relations or consultants
- Integrate dashboards and organizational reporting, compliance, controls and audits
- Brief Business management on plans, time bound actions, and mitigation of risks.
- Attend periodic meetings with senior management of company to explain health of system
- Evolve BCP plans & contingencies for various types of outages, like health, security, E&M, transport and flash strike.
- To Prepare the Planning of Preventive Maintenance of all Electrical and HVAC Systems and coordinate with the landlord for chiller or DG set issues
Qualification:
- Any Graduate
- 0 - 2 years experience in a similar role within a similar industry.
- ISO standards and SEZ compliance experience preferred.
- Demonstrate strategic and leadership skills, ability to direct diverse teams of internal and external consultants and stakeholders.
- Strong analytical and financial skills required to synthesize complex and diverse data, detail oriented with a strong risk-management and impact analysis skill.
- Computer savvy, highly proficient producing presentations, schedules, budgets and financial models online, ability to communicate effectively through multiple channels.
- Meticulous with Good Time Management skills
- Extremely high on Integrity, values, ethics and transparency.
Job Classification
Industry: IT Services & ConsultingFunctional Area / Department: Administration & FacilitiesRole Category: AdministrationRole: Administration - OtherEmployement Type: Full timeContact Details:
Company: searceLocation(s): Hyderabad+ View Contact
Keyskills: Administrative Support Office Management Procurement Operations administrative assistance
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