Program Operations Assistant @ Luxoft

We are seeking a highly organized, proactive, and detail-oriented Program Operations Assistant / Personal Assistant to support the Program Lead in the successful execution of strategic programs and day-to-day operations. This is a unique opportunity to work at the heart of a high-impact team, contributing to initiatives that shape the engineering culture and capabilities across the organization.

Key Responsibilities:

Executive Support & Task Management:

Provide daily administrative and operational support to the Program Lead;

Manage calendars, schedule meetings, and coordinate follow-ups;

Track and organize tasks, deadlines, and deliverables across multiple initiatives;

Event & Meeting Coordination;

Plan and execute offsite meetings, workshops, and team gatherings:

Coordinate logistics, agendas, and materials for internal and external events;

Support the planning and delivery of key events such as hackathons and recognition ceremonies;

Stakeholder Engagement:

Liaise with internal stakeholders, vendors, and external partners;

Ensure timely communication and alignment across teams and functions;

Documentation & Reporting

Prepare meeting notes, presentations, and status reports;

Maintain documentation and knowledge repositories for ongoing programs.

Proven experience in a Personal Assistant, Administrative Program Coordinator, Executive Assistant, Program Operations Assistant, or Program Coordinator role, preferably in a technology or corporate environment;

Strong organizational and multitasking skills with a keen eye for detail;

Excellent communication and interpersonal skills;

Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and collaboration tools (e.g., Teams, SharePoint);

Ability to work independently and handle confidential information with discretion;

A proactive mindset with a passion for supporting high-performing teams.

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