Walk-in Interviews at Pune For Admin Executive (Contract position)
- Tmeic Industrial
- 5 - 7 years
- Pune
- 5 months ago
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Job Description
Summary of work Environment and Work performed:
5-7 Yrs Experience in Travel, ticketing ,Visa (70% of work will be involved in Travel arrangements), 30% will be Office administration relation works. Candidate should be very good in travel/ visas, International and domestic travel in MMT.
- Frequent travel to Mumbai office.
- The Executive Administration is responsible for the matters related to the administration of Sales and Engineering offices of the company across the locations.
- Managing and maintaining the office infrastructure
- Managing various contracts related to the offices (Rent contract, housekeeping contract, Security agency contract and other service contracts)
- Ensuring timely renewal of all such contracts
- Ensuring competitive rates for all such contracts
- Ensuring timely payment to all the contractors
- Managing all travel related requirements (Ticketing/Hotel accommodation/Transport etc) of the Sales and Engineering employees at office locations, especially for Westren region.
- Managing contracts with Hotels, Airlines and get competitive deals
- Managing the transport contractors
- Providing Mobile Phone Sim card/data card to the eligible employees
- Managing the mobile phone service provider across the office locations
- Preparing and submitting the monthly MIS
Specific Duties:
- Managing all travel related requirements visitors, overseas customers other location employees
- Managing and Preparation of visa documentation for employees in related to travelling abroad co-ordinating with embassies in getting visas/ticketing, Travel Insurance/Forex and etc.
- Managing Administrative Budgeting and cost control measures, Monitoring Budget vs. Variance.
- Managing Space Matrix, Space utilization, occupancy for Pune and Mumbai offices.
- Event Management, FOREX & FRRO management.
- Managing PAN India vendor relations and looking after the logistics & hotel arrangements for internal as well as external clients.
- Liaisoning with Government Departments for all statutory compliance.
- Managing Administration billing and Purchase order System for various vendors PAN India basis.
- Managing printing stationery letter heads/Envelops/ID cards other printing requirements for other offices.
- Managing & Preparation of visa documentation for Visitors from other overseas offices.
- Monitoring & Managing Access control systems and CC cameras for Hyderabad location.
Maintaining AMC Vendors for EPBEX / Air-condition across PAN INDIA.
Skills and abilities:
- Good Experience in Office Administration & Travel Admin
- Having experience in vendor management
- Good interpersonal skills
- Effective communication skills
- Positive Attitude & Discipline
- Self-motivated and innovative
Experience:
- 5-7 yrs of experience in Office administration, back-end operations, travel planning etc
- Experience in Vendor management, travel bookings, hotel bookings
Experience in managing day to day office regular expenses, maintain all required records on
office expenses.
Essential: - Bachelors of Degree (Any Specialization).
Desired: - PG (MBA) is Added Advantage.
Job Classification
Industry: Electronic Components / SemiconductorsFunctional Area / Department: Administration & FacilitiesRole Category: AdministrationRole: Administration - OtherEmployement Type: ContractContact Details:
Company: Tmeic IndustrialLocation(s): Pune
Keyskills: Office Administration Travel Management Visa Processing Vendor Management Domestic Flight booking Travel Booking International Flight Bookings Air Ticketing Hotel Booking
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