Executive Secretary - Leadership Team
- Allegis Global
- 5 - 10 years
- Mumbai
- 6 months ago
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Job Description
Job Description
We are seeking an experienced Executive Secretary to join our Executive Assistant team and provide secretarial and administrative support to the Leadership Team. This is a collaborative team-based role where you will work alongside other Executive Assistants to coordinate schedules, manage travel, handle expenses, support meetings, and ensure smooth daily operations for multiple senior managers in a fast-paced corporate environment.
Key Responsibilities
- Work closely with other EAs to manage multiple team calendars, schedule meetings, fix appointments, and coordinate domestic & international travel arrangements for senior management.
- Organise Board Meetings and leadership reviews: prepare agendas, draft minutes, circulate action points, and track follow-ups.
- Assist with expense management, vendor coordination, and reimbursement processes.
- Draft professional letters, emails, presentations, reports, and other documents with accuracy and attention to detail.
- Maintain organised filing systems and confidential records for secure and easy retrieval.
- Act as a central point of contact for internal departments and external stakeholders as part of the EA team.
- Coordinate logistics for team events, offsites, and special projects.
- Proactively support daily workflows, resolve scheduling conflicts, and ensure seamless administrative support within the EA team.
Key Skills Required
- Minimum 4-10 years of experience as an Executive Secretary, Team Secretary, or Executive Assistant in a fast-paced corporate environment (financial services, consulting, or similar preferred).
- Proven experience in Secretarial Activities, Calendar & Travel Management, Expense Handling, and Board Meeting coordination.
- Excellent interpersonal and communication skills, both written and verbal.
- Strong skills in drafting professional letters, emails, presentations, and reports.
- Proficiency in MS Office Suite (Word, Excel, PowerPoint).
- Highly organised, detail-oriented, and able to manage multiple priorities as part of a team.
- Demonstrates confidentiality, professionalism, and integrity.
- Work Location: Lower Parel, Mumbai (In-office)
Job Classification
Industry: Financial Services (Asset Management)Functional Area / Department: ConsultingRole Category: Other ConsultingRole: Executive AssistantEmployement Type: Full timeContact Details:
Company: Global InvestmentLocation(s): Mumbai
Keyskills: Secretarial Activities Communication Skills Travel Arrangements Calendar Management Interpersonal Skills Fixing Appointments Follow Ups Presentation Skills Letter Drafting Agenda Preparation Expense Management Teamwork Board Meeting Coordination Email Writing
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