Job description: @ American Engineering

Job Description

Job description:

Position Overview: We are seeking an experienced and proactive Executive Assistant to provide high-level administrative support. The ideal candidate will be highly organized, detail-oriented, and able to anticipate the needs of the executive they support. This role requires excellent communication skills, impeccable discretion, and the ability to handle confidential information with professionalism and integrity.

Responsibilities:

• Manage and maintain the executive's schedule, including arranging appointments, meetings, and travel itineraries.
• Screen and prioritize incoming communications, including emails, phone calls, and mail, ensuring that important matters are addressed promptly.
• Prepare and edit correspondence, reports, and presentations on behalf of the executive, ensuring accuracy and attention to detail.
• Coordinate and facilitate communication between the executive and internal/external stakeholders, including employees, clients, and partners.
• Conduct research and compile data as needed to support the executive in decision-making and strategic planning.
• Assist with special projects and initiatives as assigned by the executive, taking ownership and ensuring timely completion.
• Handle confidential information with the utmost discretion and maintain strict confidentiality at all times.
• Act as a liaison between the executive and other members of the leadership team, as well as external contacts, representing the executive's interests and priorities effectively.
• Anticipate the needs of the executive and proactively address them, demonstrating initiative and resourcefulness in problem-solving.

Qualifications:

• Bachelor's degree in business administration, management, or a related field preferred.
• Proven experience as an executive assistant or similar role, supporting C-suite or senior executives.
• Excellent organizational skills and the ability to manage multiple priorities in a fast-paced environment.
• Strong written and verbal communication skills, with a high level of professionalism and attention to detail.
• Discretion and confidentiality in handling sensitive information.
• Ability to work independently with minimal supervision, while also functioning effectively as part of a team.
• Flexibility and adaptability to changing priorities and deadlines.
• Strong interpersonal skills and the ability to interact professionally with individuals at all levels.

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Keyskills:   administrative skills critical thinking management skills executive management executive support operation monitoring time management