Sr. Associate - Hyderabad / Secunderabad - ACS
- ACS Solutions
- 5 - 8 years
- Hyderabad
- 2 months ago
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Job Description
Facilities Management
- Manage the upkeep of equipment and supplies to meet health and safety standards.
- Inspect Office structure to determine the need for repairs or renovations
- Review utilities consumption and strive to minimize costs
- Supervise all staff facilities (Custodians, technicians, housekeeping, security) and external contractors.
- Control activities like parking space allocation, waste disposal, building security etc.
- Allocate office space according to need.
- Perform analysis and forecasting.
- Cafeteria Management.
- Coordination with inter departmental requirements.
- Daily report tracking and reviewing.
- Facilitate the procure to pay process with supporting vendors including, creation of POs, invoice tracking, and partnering with Finance on timely invoice payments
Asset Management
- Maintaining an inventory of all infrastructure assets for the office facility (non-IT)
- Ensuring the asset-inventory is updated regularly and overseeing procurement requests for the same
- Managing the use of assets to ensure optimum materials inventory management
Workspace Management
- Managing workstation and office space assignments for all associates
- Ensuring that workspaces are being used aptly and sufficient space is allocated as per needs of various functions.
- Finance Budgeting
- Ensuring compliances for office operations are up to date. Maintain relationship and liaison with local authorities
- Developing and devising cost-effective sources for relevant procurements, conducting commercial negotiations, supply compliance and contracts management
- Inviting quotations from different vendors for services and finalize basis cost and quality. Oversee agreements and contract preparation as per our company policies.
- Evaluating suppliers performance and ongoing compliance in accordance with the defined parameters.
- Overseeing AMC for relevant services, materials and all equipment service reports.
Travel
- Overseeing processes for transport management and travel logistics, for domestic/international travel of associates
- Ensure clear policies are in place for all aspects of business travel as required by the company
Office Services and Additional Responsibilities
- Ensure smooth functioning of office services including courier/dispatch management, conference room booking - and maintenance of requisite bill books, registers and records for such services.
- Supervise timely procurement of stationery, printing material and other office equipment
- Monitoring the function of security officers as required, conducting a security survey of the site with respect to manpower and technology deployment.
Key Requirements
- A post graduate/Bachelor degree with minimum 5+ years of relevant Corporate experience.
Primary Internal Interactions
- Coordinating with other functional groups as required for ensuring efficient operational delivery
Primary External Interactions
- Maintain relationship and liaison with local authorities, managing vendors and partners for efficient delivery
Competencies
- Commitment to provide the best customer service
- Proactive mindset, cost consciousness
- Strong decision-making skills with ability to maintain confidentiality
- Ability to engage and collaborate with others
- Strong interpersonal and Presentation skills
- Excellent influencing and negotiation skills
- Ability to motivate and lead a team
- Initiative, drive and enthusiasm
- Good planning and organizational skills
- The ability to work calmly under pressure
Job Classification
Industry: IT Services & ConsultingFunctional Area: IT Services & Consulting
Role Category: Customer Success, Service & Operations - Other
Role: Customer Success
Employement Type: Full time
Contact Details:
Company: ACS SolutionsLocation(s): Hyderabad
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Keyskills: Printing Housekeeping Office equipment Customer service Budgeting Asset management Forecasting Operations Monitoring Logistics
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₹ 4-7 Lacs P.A
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ACS Solutions
ACS Solutions is a leading global information technology, consulting, and business solutions company. Since 1998, we have been a trusted partner to customers worldwide in their IT transformation journey. Our extensive experience serving many industries is powered by a passion for innovation and d...
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