Executive Assistant - Mumbai - Hire Hunters
- Internet - E-Commerce
- 2 - 4 years
- Mumbai
- 2 months ago
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Job Description
Schedule Management:Manage the executive's calendar by scheduling and coordinating appointments, meetings, and travel arrangements.
Prioritize and adjust appointments based on the executive's needs and objectives.
Ensure the executive is well-prepared for meetings by providing relevant documents and briefing materials.
Communication:
Act as the primary point of contact between the executive and internal/external stakeholders.
Handle all forms of communication, including email, phone calls, and written correspondence, with professionalism and confidentiality.
Draft and edit reports, presentations, and other documents as needed.
Administrative Support:
Organize and maintain the executive's office, ensuring it is organized and efficient.
Handle general administrative tasks, such as filing, data entry, and expense reporting.
Assist in special projects, research, and data analysis as required.
Travel and Event Coordination:
Arrange domestic and international travel, including flights, accommodations, and itineraries.
Coordinate logistics for meetings, conferences, and special events, including reservations, catering,
and equipment setup.
Confidentiality and Discretion:
Handle sensitive and confidential information with the utmost discretion and professionalism.
Maintain a high level of trust and integrity, understanding the importance of confidentiality in executive matters.
Problem Solving:
Anticipate the executive's needs and proactively address any issues or challenges.
Solve problems and make decisions in the absence of the executive, ensuring seamless operations.
Time Management:
Prioritize tasks effectively, ensuring that the executive's time is optimized for critical functions and projects.
Relationship Building:
Foster positive relationships with internal and external stakeholders to represent the executive effectively.
Collaborate with other team members to achieve organizational goals.
Job Classification
Industry: Internet (E-Commerce)Functional Area: Internet (E-Commerce)
Role Category: Facility Management
Role: Back Office
Employement Type: Full time
Contact Details:
Company: Internet - E-CommerceLocation(s): Mumbai
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