Executive Assistant
- Databricks
- 1 - 3 years
- Bengaluru
- 3 months ago
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Job Description
RDQ126R81Databricks Administrative Assistants (AA) play an important role in driving efficiency and scaling our most senior leaders
As we expand our offices globally, we are looking for Executive Assistant in India to support our Engineering leadership team
These roles will work directly with our EA/AA in the United States and Europe to support the calendar scheduling, travel, expenses, and correspondences with internal and external stakeholders on behalf of our leaders
Further, the role will involve supporting the growth of the Engineering team through team events and other culture building activities
The Impact You Will Have
The executive staff is efficient in their use of time, leading to a more productive team and company
Manage complex calendars organizes all meetings including but not limited to team meetings, customer, and internal business partner meetings across international time zones and makes travel arrangements
Supported executives' calendars are accurate and forward-looking
The calendar is effectively prioritized and meetings are scheduled in a timely manner
Executive travel is planned and booked 30 days out; invoices and expenses are submitted within 2 weeks of cost occurring
Act as a primary point of contact for any stakeholders for all meeting requests
Builds and maintains records of all meeting requests and closes out all requests in a timely manner
Keeps to a strong SLA on responding to requests
Ensures all meeting invites have the appropriate details to have an effective meeting outcome
Play a key role in building an awesome culture for the growing office through various activities and events
May be required to support other executive staff members if there's a gap in coverage due to PTO, sickness, maternity leave or other absence
Manage confidential information with discretion and sensitivity
Act as a liaison with other organizations while coordinating efforts to promote proper communication and collaboration
What We Look For
8+ years of applicable executive administrative experience, from a global software organization
Attention to detail, organization and process abilities
Strong calendaring skills (Gmail and Google Calendar experience mandatory)
Excellent organisational, time-management and prioritization skills
Strong teamwork skills; ability to offer suggestions and improvements to process and work very collaboratively with others
Relationship management skills, and the ability to build a personal network throughout the company
Excellent verbal and written communication skills
Willing to adjust the schedule to the respective time zones of the supported
Ability to communicate clearly and effectively with senior leaders and external partners
Ability to maintain confidentiality and handle sensitive information with discretion
Proactive and solution-oriented mindset
About Databricks
Databricks is the data and AI company
More than 10,000 organizations worldwide ? including Comcast, CondNast, Grammarly, and over 50% of the Fortune 500 ? rely on the Databricks Data Intelligence Platform to unify and democratize data, analytics and AI
Databricks is headquartered in San Francisco, with offices around the globe and was founded by the original creators of Lakehouse, Apache Spark?, Delta Lake and MLflow
To learn more, follow Databricks on Twitter, LinkedIn and Facebook
Benefits
At Databricks, we strive to provide comprehensive benefits and perks that meet the needs of all of our employees
For specific details on the benefits offered in your region, please visit https://www mybenefitsnow com/databricks
Our Commitment to Diversity and Inclusion
At Databricks, we are committed to fostering a diverse and inclusive culture where everyone can excel
We take great care to ensure that our hiring practices are inclusive and meet equal employment opportunity standards
Individuals looking for employment at Databricks are considered without regard to age, color, disability, ethnicity, family or marital status, gender identity or expression, language, national origin, physical and mental ability, political affiliation, race, religion, sexual orientation, socio-economic status, veteran status, and other protected characteristics
Compliance
If access to export-controlled technology or source code is required for performance of job duties, it is within Employer's discretion whether to apply for a U
S
government license for such positions, and Employer may decline to proceed with an applicant on this basis alone
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Job Classification
Industry: IT Services & ConsultingFunctional Area / Department: Administration & Facilities
Role Category: Administration
Role: Office Admin
Employement Type: Full time
Contact Details:
Company: DatabricksLocation(s): Bengaluru
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Keyskills: travel arrangements management skills written communication correspondence invoicing google executive support
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