Front Office And Administration Executive
- Space Matrix Design
- 2 - 5 years
- Hyderabad
- 1 month ago
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Job Description
We are seeking a highly organized and efficient Front Office cum Admin Professional to join our team. The ideal candidate will be accountable for executing a variety of administrative tasks and adeptly managing the reception area. They should embody a pleasant personality, possess excellent communication skills, and demonstrate exceptional multitasking abilities.
Key Responsibilities :
- Front office management
- Greet visitors and clients in a professional and friendly manner, directing them to the appropriate person or department.
- Answer and direct incoming calls to the relevant person.
- Receive and sort incoming mail, and prepare outgoing mail for dispatch.
- Perform general clerical duties, such as photocopying, scanning, and faxing.
- Manage office supplies and maintain inventory levels.
- Coordinate meetings and appointments, ensuring schedules are kept up-to-date and accurate.
- Maintain a clean and tidy reception area, ensuring it is presentable and welcoming to visitors.
- Assist with ad hoc administrative duties, as and when required.
- Assist Security, Housekeeping, and managing support staff.
- Vendor Management
- Follow up on Monthly Bills, and Invoices receipts for payment processing.
- Process the Invoices received towards the purchase.
- Attach the supporting documents required and review them.
- Travel & Accommodation
- Assist with travel arrangements and accommodation bookings.
- On request from the user, sourcing the Hotel as per the budget.
- Interacting with Hotel representatives to obtain the quotation Confirmation on the booking.
- Inventory
- Checking stock of all items on a regular interval & update the register.
- Raise indent for purchase of the required items on a monthly/need basis.
- Tracking of requirements on stationery, HK materials, and other consumables.
- Client / Guest Handling.
- Finance Related
- Petty Cash, FC, Invoices Opex & Projects.
Requirements :
- Proven experience in a similar role.
- Ability to multi-task and prioritize tasks effectively.
- Ability to handle All General & Facility Admin Related Activities.
- Attention to detail and problem-solving skills.
- Strong customer service orientation.
- Strong on reporting.
- Ability to work independently as well as part of a team.
- Attention to detail and accuracy.
Job Classification
Industry: Architecture / Interior DesignFunctional Area / Department: Administration & Facilities
Role Category: Administration
Role: Front Office
Employement Type: Full time
Contact Details:
Company: Space Matrix DesignLocation(s): Hyderabad
Keyskills: Front Office Office Administration Front Office Management
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Space Matrix Design
We are a dynamic, agile, 21st ???century digital enterprise; a design consultancy that specializes in workplace design. We have developed a unique client focus that creates and delivers profitable, sustainable and future-???ready workplace solutions. Our continuing mission aims to continue revolu...
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