Accounts and Admin officer @ Prachita Pramod Sawant

Job Description

Accounts and Admin Officer

Job description

1. Managing In House accounting ensuring verification of invoice, accounting effect, TDS deduction, GST, Bank reconciliation, MSME declaration etc.
2. Handling Foreign transaction and documentation.
3. Prepare MIS as and when required by the management.
4. Day to day, Monthly and Annual Accounts
5. Payment of bills and recording and accounting for receipts and maintenance of records of all transactions in ERP.
6. Pay and account for claims of staff.
7. Processing payroll, cash advances, staff claims, and daily entry of receipts including cash, debit memos, advances, and bank transfers.
8. Maintenance of record and files
9. Administrative coordination and discipline
10. Internal and External Communication and follow-ups
11. Reconcile invoices and identify discrepancies
12. Create and update expense reports
13. Process reimbursement forms
14. Prepare bank deposits
15. Maintain digital and physical financial records
16. Issue invoices to customers and external partners, as needed
17. Review and file payroll documents
18. Participate in quarterly and annual audits
19. Liaison with CS to ensure timely filings and maintenance of Register.
20. Making Vendor, statutory and salary payment.
21. Setting Up processes for efficient accounting and payments
22. Credit Check for new customers and vendors

Key Responsibilities

The role is distributed between 50% of accounting and 50% human resource duties.

Accounting

• To ensure proper general ledger accounting, reporting, audit, finalization, reconciliation, and analysis of one or more businesses.
• To ensure compliance with respect to direct and indirect taxation and reconciliation for one or more KCS businesses.
• Handling Daily various entries in Tally/ SAP Business One - Inward and outward bills entries, Voucher Entry, Petty Cash Expenses, Purchase order, Sales Order etc.
• Assist with monthly payroll Administration. Such as Salary processing.
• Prepare and submit weekly or monthly reports
• Monthly Expense Report,
• Bill Raised Report,
• Bill Received Report,
• Monthly salary Report,
• Project P&L
• Monthly Company P&L
• Monthly Department P&L
• Returns - Filing of GST Returns, TDS Payments, PF, ESI, Advance Tax, P Tax, etc.
• Assist in processing of balance sheet and other financial statements according to legal and company accounting and financial guidelines.
• Customer, Vendor and Contractor follow-up and coordination for accounting and billing related issues
• Maintaining products and services price list

Human Resource and admin

• Office Administration, coordination with sales teams
• Prepare, manage and post job ads
• Prepare and manage Job descriptions
• Shortlisting candidates and assisting with recruitment process
• Maintain staff attendance and office policy and procedures
• Staff leave balance and salary processing
• Contractor recruitment and management
• Office administration
• Managing main office phone.

Desired Candidate Profile

• Must have Experience-3 years or more, Capable of handling the Accounts department independently, Tax and payroll mandatory for this post.
• Excellent written and verbal communication skills in English, producing and delivering appropriate well-structured presentations and proposals.
•  Prior experience in Tally Software/Salary Software/ERP will be preferred.
•  Good knowledge of handling office administration and operation of the business.
• Advance knowledge of Excel
• Fluency in Microsoft Office suite (Outlook, Word, PowerPoint, etc.)
• Strong organizational and multitasking abilities.

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Keyskills:   tds return administration work payroll processing bank reconciliation english accounts receivable accounts payable