Deputy Manager - Techno Commercial (Electrical) @ Aspire Erp Systems

Job Description

Responsibilities Roles and Responsibilities Techno-Commercial Strategy and Initiatives Understand the Techno-Commercial strategy and plan for Site Take necessary actions in own area of work to implement strategic initiatives (Sitespecific) as per plan Strategy, Planning, SOP and Guidelines Purchase Requisition (PR) Review Assist in the review of approved PR from user department; seek additional information if required from user for correctness & completeness of PR Provide support in identifying the type and method of procurement (depending on type of material/ services to be procured, nature of PR (normal vs. emergency PR), stocks available, availability of rate contract, value, delivery timeline etc.) Strategic Sourcing forCapex, Opex, BulkMaterial & Services Contribute to the strategic sourcing process by participating in activities suchas: Selection of biddingprocess, preparation of vendor selection approach and vendor evaluation criteria depending on the nature of. the category Preparing the requestfor information (RFI) document for bidder evaluation Identification of potential bidders who meetthe requirements (usingCompany vendor database, Supply market analysis, advertisement or recommendations from other teams) Preparation of the Request for Proposal (RFP)document Organizing and planning pre-bid meeting basedon the queriesand communication requirements from vendors Technical and Commercial bid evaluation of vendors Conducting fact-based negotiations/e-auction withshortlisted bidders Preparation of Notefor Approval (NFA)for selected bidder(vendor) and obtaining required approvals as per DoA Core Procurement Contract Preparation and Order Placement Prepare contract document as per statedprotocols & standard templates Set up theapproved contract recordwithin the ERPsystem, using the appropriate system steps and functionality Maintain the contract document for futurereference as per defined document management policy Send the contract to vendor and all identified stakeholders Collate the Advance Bank Guarantee/ Contract Performance Bank Guarantee (ABG/ CPBG)/ Customs related documents from vendor as per requirements Procurement ThroughRate Contracts: Based on approved NFA, prepare, reviewand issue ratecontracts Prepare master outline agreement (OA) in ERP system basedon rate contract Prepare PO / SO for procurement under valid ratecontract Associated Procurement Activities Post Order Management Prepare Billing Break Up and get it uploaded in SAP, if applicable Expediting of ordered materials for timely delivery Address, resolve or re-allocate and share response for queries raised by vendors or from other internal stakeholders, during expediting delivery Prepare Change Order/ Amendments in the order including quantity/ Ratevariation, Extra items, Time Extensions etc. Facilitate closureof contracts andtake necessary actions Manage inbound logistics services for other Ex-Works Domestic Supplies Execute contingency plans in case of immediate business requirements Supplier/ VendorIdentification and Onboarding Coordinate with new identified vendors to send information/ documents in predefined forms for evaluation Prepare vendor evaluation criteria for thecategory in consultation with quality, engineering and project management & control departments Check details of forms submitted by vendor for their completeness and validity of documents Interact and takeapproval of Quality/ User/HSE department for vendor assessment if required If the vendoris qualified basedon the vendor evaluation criteria, update approved vendor list & communicate to vendor Populate required dataand documents intoMDG/Ariba system to get vendorcode created in SAP Supplier/ VendorPerformance Management Contribute to performance evaluation, management and development planning of suppliers/ vendors for assigned category by partaking in activities such as: Preparation of vendor segmentation matrix based on annual spend with the vendor and risks associated Preparation of vendorperformance evaluation criteria and frequency of evaluation for each vendor segment Supplier Management Assigning performance levels to vendors, review of vendor scorecard, and checking if the performance is meeting desired level In case of satisfactory performance, communicating performance feedback to vendors highlighting improvement opportunities on individual parameters In case of unacceptable performance, communicating performance to vendor & planning discussions to identify actions required for performance improvement Supplier/ VendorEngagement Establish strategic partnerships with suppliers/ vendors of assigned category which will benefit Adani from a long-term perspective and effectively leverage them for value additions to business Data Analytics Assist in collation and analysis of data relatedto various procurement activities (e.g. commodity analysis, supplier debugging, etc.) for respective categories Identify andseek opportunities to improve efficiency and value by analysing data Contribute to action planning and implementation based on data analytics performed for assigned categories Data management Risk Management Risk Management Assist in identifying all procurement risks for assigned categories (using master list of procurement risk, supply market analysis, long term procurement plan, annual procurement plan and project risk register) Provide support in evaluation and prioritization of the identified risks on their likelihood, impact and controllability Contribute to the preparation of risk mitigation plan and updateof the category risk register Key Interactions Internal External Work closely with Site TC Head, Site Buyers, Projects, O&M, Qualityand other departments to complete the ordering within the estimated cost, approved budget and time schedule Interact with existing partners and vendors to reinforce working relationship, strengthen collaboration, track bids & project deliveries and mitigate risks if any Interact with the Finance &Accounts team for driving payments and signoffs Interact with potential suppliers/ vendors and build strategic relationship with them with the objective of leveraging themfor business advancement in the future Interact with Quality /User Team for vendor assessment/development and othertechnical matters related to procurement Contract Preparation and Order Placement Prepare contract document as per statedprotocols & standard templates Set up theapproved contract recordwithin the ERPsystem, using the appropriate system steps and functionality Maintain the contract document for futurereference as per defined document management policy Send the contract to vendor and all identified stakeholders Collate the Advance Bank Guarantee/ Contract Performance Bank Guarantee (ABG/ CPBG)/ Customs related documents from vendor as per requirements Procurement ThroughRate Contracts: Based on approved NFA, prepare, reviewand issue ratecontracts Prepare master outline agreement (OA) in ERP system basedon rate contract Prepare PO / SO for procurement under valid ratecontract Associated Procurement Activities Post Order Management Prepare Billing Break Up and get it uploaded in SAP, if applicable Expediting of ordered materials for timely delivery Address, resolve or re-allocate and share response for queries raised by vendors or from other internal stakeholders, during expediting delivery Prepare Change Order/ Amendments in the order including quantity/ Ratevariation, Extra items, Time Extensions etc. Facilitate closureof contracts andtake necessary actions Manage inbound logistics services for other Ex-Works Domestic Supplies Execute contingency plans in case of immediate business requirements Supplier/ VendorIdentification and Onboarding Coordinate with new identified vendors to send information/ documents in predefined forms for evaluation Prepare vendor evaluation criteria for thecategory in consultation with quality, engineering and project management & control departments Check details of forms submitted by vendor for their completeness and validity of documents Interact and takeapproval of Quality/ User/HSE department for vendor assessment if required If the vendoris qualified basedon the vendor evaluation criteria, update approved vendor list & communicate to vendor Populate required dataand documents intoMDG/Ariba system to get vendorcode created in SAP Supplier/ VendorPerformance Management Contribute to performance evaluation, management and development planning of suppliers/ vendors for assigned category by partaking in activities such as: Preparation of vendor segmentation matrix based on annual spend with the vendor and risks associated Preparation of vendorperformance evaluation criteria and frequency of evaluation for each vendor segment Supplier Management Assigning performance levels to vendors, review of vendor scorecard, and checking if the performance is meeting desired level In case of satisfactory performance, communicating performance feedback to vendors highlighting improvement opportunities on individual parameters In case of unacceptable performance, communicating performance to vendor & planning discussions to identify actions required for performance improvement Supplier/ VendorEngagement Establish strategic partnerships with suppliers/ vendors of assigned category which will benefit Adani from a long-term perspective and effectively leverage them for value additions to business Data Analytics Assist in collation and analysis of data relatedto various procurement activities (e.g. commodity analysis, supplier debugging, etc.) for respective categories Identify andseek opportunities to improve efficiency and value by analysing data Contribute to action planning and implementation based on data analytics performed for assigned categories Data management Risk Management Risk Management Assist in identifying all procurement risks for assigned categories (using master list of procurement risk, supply market analysis, long term procurement plan, annual procurement plan and project risk register) Provide support in evaluation and prioritization of the identified risks on their likelihood, impact and controllability Contribute to the preparation of risk mitigation plan and updateof the category risk register Key Interactions Internal External Work closely with Site TC Head, Site Buyers, Projects, O&M, Qualityand other departments to complete the ordering within the estimated cost, approved budget and time schedule Interact with existing partners and vendors to reinforce working relationship, strengthen collaboration, track bids & project deliveries and mitigate risks if any Interact with the Finance &Accounts team for driving payments and signoffs Interact with potential suppliers/ vendors and build strategic relationship with them with the objective of leveraging themfor business advancement in the future Interact with Quality /User Team for vendor assessment/development and othertechnical matters related to procurement Key Result Areas (KRAs)& Key Performance Indicators (KPIs) KRA KPI For Assigned Category/ Categories: [No.] PR Pendency as per applicable SLA [INR] PR Pendency as per applicable SLA Core Procurement % adherence to budget allocated for assigned category purchase as perplan Percentage adherence to purchase lead times Reduction in costs through localization of buying Reduction in costs on account of alternate sourcing Reduction in costs dueto VA VE (Value Analysis Value Engineering) initiatives Adherence to the purchase related SOPs Adherence to timelines for preparation and submission of purchase relatedMIS Adherence to TAT for responding to queries of Internal Departments/ Vendors Associated Procurement Adherence to TAT for issue of purchase orders Activities Adherence to timelines for preparation and submission of Department MIS Adherence to Department SOPs Accuracy and comprehensiveness of purchase related documentation Contributions made to Knowledge Management initiatives in the Department per year Supplier Management For Assigned Category/ Categories: [%] Assessment of capability of existing/potential suppliers as per the plan [%] Implementation of countermeasures by the suppliers to augment their capabilities [%] Adherence to the SLAs by the suppliers [%] Release of supplier payments as per the timelines Qualifications Education Full time Bachelor's degree in Electrical Engineering General Experience At least 5 years of relevant experience in procurement, supply chain management* Technical Experience Hands-on experience in executing contractsand entering into commercial transactions for Capital Goods of medium/ large size Infrastructure projects, estimation and cost Engineering Experience in working with eProcurement systems and tools (SAP, Ariba or any other procurement management tool, reverse auctions, etc.). Demonstrate methodical and precise approachtowards commercial and contractual execution Knowledge of the overall purchasing process, strategic sourcing, and procurement related systems and supplier relationship management

Employement Category:

Employement Type: Full time
Industry: Others
Role Category: Marketing / CommunicationSales / BD
Functional Area: Not Applicable
Role/Responsibilies: Deputy Manager - Techno Commercial (Electrical)

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Keyskills:   Procurement Supply Chain Management Commercial Strategy Strategic Sourcing Vendor Management Data Analytics Risk Management Contract Preparation Order Placement Supplier Engagement