Executive Assistant @ Sequel HR Hiring

Job Description

Job Title: Executive Assistant in the Construction Industry

Job Overview: We are seeking a highly organized and detail-oriented Executive Assistant to support the executives and leadership team in our dynamic construction company. The successful candidate will play a key role in ensuring the efficient operation of the executive office, managing administrative tasks, and facilitating communication between various departments. This position requires a proactive individual with exceptional organizational skills, strong communication abilities, and a keen understanding of the construction industry.

Responsibilities:

1. Administrative Support:

   • Provide comprehensive administrative support to the executives, including managing calendars, scheduling appointments, and organizing meetings.
   • Prepare and edit correspondence, reports, and presentations for executive review.
   • Handle incoming communications, prioritize messages, and respond on behalf of the executives when necessary.

2. Project Coordination:

   • Assist in coordinating and tracking construction projects, liaising with project managers, contractors, and other stakeholders.
   • Maintain project documentation and ensure timely submission of reports and updates.
   • Monitor project timelines and deadlines, alerting executives to potential issues.

3. Travel and Logistics:

   • Arrange travel itineraries, accommodations, and transportation for executives and other team members as needed.
   • Manage logistics for executive meetings, conferences, and events.

4. Information Management:

   • Organize and maintain electronic and paper files, ensuring easy access to relevant documents.
   • Manage databases and information systems used by the executive office.

5. Communication Liaison:

   • Act as a bridge between executives and internal/external stakeholders, ensuring effective communication.
   • Coordinate communication between executives and various departments within the company.

6. Expense Management:

   • Track and reconcile executive expenses, ensuring accuracy and adherence to company policies.

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