Senior Executive Administration @ Mahindra Business

Job Description

Facilities Management Responsible for preserving the good condition of infrastructure and ensure that facilities are safe and well-functioning Facilitate Comprehensive Annual Maintenance for Air conditioner at HO, Water purifier and CEO Office garden Purchase of Capital (AC, microwave, induction, refrigerator, office chairs etc.) and non- capital items (hand dryer, back rest, emergency lights etc) for Head Office Repair and Maintenance Monitor and execute timely Repair and maintenance of existing fixed assets in Bajaj Allianz House Plan and facilitate renovation work for the upkeep and improvement of the existing structure Follow the seat matrix and create adequate workstations based on requirement at HO Store management Scrap damaged Capital Assets and non usable items which are non-Repairable Document and maintain floor wise work station and cabin allocation and update the same from time to time. P2P- Billing and Purchase Orders follow-up with all the. service providers to submit the bills on time along with all the supportive documents i.e. statutory compliance / service reports / delivery chalans duly signed by concern authorities check the bills of all the service providers to ensure bills are as per the rates mentioned in the agreement and as per the attendance / service reports / delivery chalans signed by concerns Create Purchase Order for HO in P2P Module Create Vendor advance and Goods Receipting request for HO in P2P module Submit provisions for all pending bills of service providers on time Physical Asset Verification Conduct Physical Asset Verification in Head Office for various assets (like- Chairs, Air Conditioner, Air Purifier, LCD Projectors, Work Stations, Cupboard - Wooden-Storage, Fire Extinguishers, Microwave Oven, Pedestal Fan, Wall Mounting Fan, Water Cooler, Water Dispenser, Iron Rack, White Board, Water Purifier, Vehicle, white Boards, Cash Box, etc.) in Bajaj Allianz House on a monthly basis CEO Office responsibilities Ensure Travel arrangements (flight, hotel & Cab booking) for CEO from time to time Maintenance of CEO cabin Arrange lunch and snacks for CEO office and clients Purchase Frames & Dispatch Work for CEO Office Coordinate and arrange visa, forex and passport work for CEO for international travels

Employement Category:

Employement Type: Full time
Industry: Financial Services
Role Category: General / Other Software
Functional Area: Not Applicable
Role/Responsibilies: Senior Executive Administration

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