Executive Assistant
- Sigma Infosolutions
- 6 - 8 years
- Bengaluru
- 2 years ago
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Job Description
- Completes a broad variety of administrative tasks for the Director, including managing an extremely active calendar of appointments; attending key meetings with top management, compiling minutes and action items, proactive follow-up on the agreed action items and briefing Summary Notes to the Director, thus facilitating Director's ability to lead the organization
- Briefing Director about upcoming meeting and giving details to enable Director to be better prepared in the meeting
- Arranging complex and detailed travel plans, itineraries, and agendas; and compiling documents for travel-related meetings, handling calendar of director during the travel and any other travel related assistance
- Plans, coordinates and ensures the Directors schedule is followed and respected
- Provides "gatekeeper" and "gateway" role, creating win-win situations for direct access to the Directors time and office
- Communicates directly, and on behalf of the Director with the other Board members, LOB and Functional Heads, Clients, Vendors, Staff and others, on matters of importance
- Maintains discretion and confidentiality in relationships with all the board members
- Serve as the primary point of contact for internal and external constituencies on all matters pertaining to the Director, including those of a highly confidential or critical nature
- Prioritize and determine appropriate course of action, referral, or response, exercising judgement to reflect Director s style and organization policy
- Researches, prioritizes, and follows up on incoming issues and concerns addressed to the Director, including those of a sensitive or confidential nature
- Determines appropriate course of action, referral, or response
- Establish and maintain relationships with functional heads so that they respect and maintain the chain of communication
- Provides a bridge for smooth communication between the Directors office and internal departments; demonstrating leadership to maintain credibility, trust and support with senior management staff
- Evaluate and assist in developing office policies and procedures for improved work flow and anticipate future needs as organization grows
- Prioritizes conflicting needs; handles matters expeditiously, proactively, and follows-through on projects to successful completion, often with deadline pressures
- Handles Director's adhoc personal and official matters with appropriate sense of urgency
Requirements
- Engineering graduate with reputed institute with MBA from Tier 1 /Tier 2 colleges
- Ability to add value in chain of communication
- Detail oriented with domain knowledge of IT Services and SAAS businesses
- Ability to multitask and handle pressure, flexible to work timings in different time zones & located in Bengaluru and no WFH
- Better organized, problem solving attitudegood with numbers, reporting and data analysis
Job Classification
Industry: IT Services & ConsultingFunctional Area / Department: Administration & FacilitiesRole Category: AdministrationRole: Office AdminEmployement Type: Full timeContact Details:
Company: Sigma InfosolutionsLocation(s): Bengaluru+ View Contact
Keyskills: IT services Administration Data analysis Management Staff SAAS Director Management
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Sigma Infosolutions
Sigma Infosolutions is a global IT & Product Engineering Services company. We are headquartered in Irvine, CA with offices in Bangalore & Ahmedabad in India. We are an ISO 9001: 2008 & ISO 27001: 2005 certified company with a team of 280+ full time professionals. We s...
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