Executive Assistant To COO @ Codilar

Job Summary

Codilar is hiring a highly organized and proactive Executive Assistant to support our Director. The

ideal candidate will have a proven track record of providing high-level administrative support,

excellent communication skills, and the ability to manage multiple tasks efficiently. This role requires

a professional who can represent the Director and the company, handle sensitive information with

discretion, and effectively manage various responsibilities.

Key Responsibilities

Manage and maintain the Director s calendar, including scheduling meetings, appointments,

and travel arrangements.

Prepare and edit correspondence, communications, presentations, and other documents.

Organize and manage events, including logistics and coordination of participants.

Taking full ownership of the events from the event planning to execution and post-event

follow-up.

Serve as the primary point of contact between the Director and internal/external

stakeholders.

Represent the Director in meetings, conferences, and events as needed.

Communicate on behalf of the Director, ensuring messages are conveyed accurately and

timely.

Oversee and manage special projects and initiatives as assigned by the Director.

Coordinate with various departments to ensure projects are completed on time.

Track and report on project progress, ensuring alignment with the Director s goals and

objectives.

Conduct research, compile data, and prepare reports for consideration and presentation by

the Director.

Handle confidential information with a high degree of discretion and professionalism.

Work closely with the senior leadership team to support organizational goals and initiatives.

Assist in the preparation of meetings, including creating agendas, taking minutes, and

following up on action items.

Provide support in managing the Director s tasks and responsibilities, as needed.

Qualifications Skills

Bachelors degree is required

1 year experience preferably in software companies.

Proficiency in Microsoft Office suite

Strong verbal and written communication skills are essential for effective interaction with

team members and stakeholders.

Demonstrated ability to prioritize tasks, manage multiple tasks simultaneously, and meet

deadlines in a fast-paced environment.

Capacity to identify issues, propose solutions, and implement corrective actions to address

operational challenges effectively.

A team player mindset with the ability to collaborate effectively with cross-functional teams

and build positive working relationships.

Attention to detail and high level of accuracy

Flexibility to adapt to changing priorities