Administration Assistant Manager
- Ola
- 2 - 5 years
- 18 days ago
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Job Description
1. Housekeeping Operations Management
- Plan, implement, and supervise daily, weekly, and monthly housekeeping operations across the factory premises, including shop floors / labs, warehouses, offices, canteens, and utilities.
- Ensure adherence to 5S, GMP, ISO, and other relevant hygiene and housekeeping standards.
- Conduct regular inspections and audits of cleanliness and hygiene parameters.
- Organize and oversee deep cleaning, pest control, and waste management programs.
2. Team and Vendor Management
- Manage a team of in-house housekeeping staff and outsourced manpower.
- Coordinate with housekeeping service vendors/agencies for manpower planning, deployment, and quality control.
- Ensure compliance with service agreements, monitor vendor KPIs, and conduct regular performance evaluations.
- Resolve vendor-related operational issues promptly.
3. Monthly Invoices & P2P Process Management
- Collect, verify, and validate vendor invoices related to housekeeping and other admin services.
- Ensure that all necessary supporting documents (POs, service reports, attendance sheets, GRNs, etc.) are properly attached.
- Coordinate with Procurement, Finance, and Vendors to ensure smooth invoice processing.
- Submit invoices within defined timelines and track payment status until closure.
- Maintain updated invoice trackers and ensure alignment with budget provisions.
- Address and resolve invoice discrepancies or rejections promptly.
4. Budget and Resource Optimization
- Support the preparation of the housekeeping budget covering manpower, materials, and services.
- Ensure cost-effective utilization of consumables and cleaning equipment.
- Monitor housekeeping expenditure against budget and report deviations.
5. Compliance and Safety
- Promote adherence to company safety and hygiene policies.
- Support the EHS (Environment, Health & Safety) team during audits and inspections.
- Ensure proper handling and storage of cleaning chemicals and materials.
6. Reporting and Documentation
- Prepare and maintain records for daily housekeeping activities, audits, vendor evaluations, and invoice status.
- Generate MIS reports for Housekeeping KPIs, cost monitoring, and invoice tracking.
- Provide periodic updates and reports to the Admin Head and Factory Management.
Job Classification
Industry: Automobile (Electric Vehicle (EV))Functional Area / Department: Administration & Facilities
Role Category: Administration
Role: Administration - Other
Employement Type: Full time
Contact Details:
Company: OlaLocation(s): Pochampalli
Keyskills: Housekeeping Invoice Processing Procure To Pay P2P
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