Hiring Office Admin For Night shift !!!
- Mouser Electronics
- 1 - 4 years
- Bengaluru
- 8 months ago
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Job Description
Greetings from Mouser Electronics!!
About Mouser Electronics
Mouser Electronics, part of the Berkshire Hathaway family of companies, was founded in 1964. We are a Top 10 Global Distributor of semiconductors and electronic components. Join our growing global team of 4000+ employees and be part of the success story! Our Job comes with competitive salaries & comprehensive benefits like enhanced medical benefits for Physical & Mental wellbeing, annual health check-up, life and accident insurance, education assistance, access to gym and indoor sports facilities, and a culture of appreciation through peer and performance-based recognition
Website: http://www.mouser.com
JOB DESCRIPTION
Title:- Office Administrator
Location: Bangalore, India
As a office Admin, he/she will play a pivotal role in ensuring the smooth operation of our executive's daily activities and contributing to the overall efficiency of the organization.
You will be responsible for managing a variety of administrative tasks, supporting communication efforts, coordinating travel arrangements, and assisting in document preparation.
ACCOUNTABILITIES & ESSENTIAL FUNCTIONS
Document preparation & Management:
- Maintain and update functional charts to reflect the current organizational structure.
- Ensure that changes in roles, departments, and reporting lines are accurately represented.
- Assist in the creation of reports, presentations, and spreadsheets, ensuring accuracy and adherence to company standards.
- Prepare meeting agendas, materials, and presentations. Attend meetings, take notes, and follow up on action items to ensure efficient communication and execution.
- Assist the Manager in setting up new positions.
- Raise new user requests and coordinate with the admin team for timely onboarding.
Stakeholder Communication:
- Oversee the drafting and sending of outbound messages to stakeholders, particularly in large groups.
- Ensure the messages are clear, professional, and aligned with the company's communication guidelines.
Travel Arrangements:
- Coordinate all travel arrangements, including flights, accommodations, and transportation, for both incoming and outgoing travel.
- Ensure that travel plans are well-organized, cost-effective, and aligned with the travelers' preferences.
- Arrange local reservations as requested, such as meeting venues, restaurants, and other facilities.
- Ensure that all reservations are made in a timely manner and meet the requirements.
Task Prioritization & Problem Solving:
- Identify urgent and important tasks, manage deadlines, and effectively communicate priorities to the executive.
- Anticipate challenges and proactively find solutions to streamline processes and improve workflow.
- Maintain confidentiality of sensitive information and handle it with the utmost discretion.
SKILLS & CERTIFICATIONS
- Excellent organizational and multitasking skills.
- Exceptional verbal and written communication abilities.
- Proficiency in Microsoft Office suite (Word, Excel, PowerPoint, Outlook) and other relevant software.
- Strong attention to detail and accuracy.
- Ability to work independently and collaboratively in a fast-paced environment.
- Discretion and professionalism in handling confidential information.
- Prior experience in administrative or executive support roles is a plus
Requirements
- Bachelor's degree in a relevant field.
This is a summary of the primary accountabilities and requirements for this position. The company reserves the right to modify or amend accountabilities and requirements at any time at its sole discretion based on business needs. Any part of this job description is subject to possible modification to reasonably accommodate individuals with disabilities.
If interested, Please share your CV to ar******a@mo***r.com
Regards,
Archana A
Talent Acquisition Specialist
Job Classification
Industry: Electronic Components / SemiconductorsFunctional Area / Department: Administration & FacilitiesRole Category: AdministrationRole: Office AdminEmployement Type: Full timeContact Details:
Company: Mouser ElectronicsLocation(s): Bengaluru
Keyskills: Office Management Record Keeping Administrative Support Vendor management Office Admin Stationary Management Courier Management Housekeeping Management
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