Skills: Very high proficiency in verbal and written communication.
Ability to acquire and process large volume of information and put it in a form to be easily understood and channelized.
Ability to deploy computers for effective office automation.
Persona: Pleasing personality. Soft spoken.
Humility in dealing with people across a wide range of age groups and background.
Respect for authority Sensitive to the need for confidentiality.
Key responsibilities: -
Devising and maintaining office systems, information management protocols for current use and future reference. - Knowing how work and authority flows in the organisation, to get accurate information sourced from the right person. - Declutter data and information to assist in the speed and quality of executive decision making.
- Dealing appropriately with company visitors and Director's acquaintances at all levels of seniority. - Maintaining business diary of the Director to plan necessary meetings, reviews and events. - Deal with incoming emails and calls and often respond to them, on behalf of the Director, for routine matters about which decision pattern is known and about issues on which delegation of authority has been passed down by the Director.
- Periodic follow up on deliverables recorded in minutes of review meetings.
- Preparing and bringing to Director's notice reports and trends of business performance on chosen critical parameters. - Keep Director updated about the operations of the company while he travelling.
- Coordinate with other Directors and members of the board on common matters pertaining to routine governance.