Manager - Secretarial - Hospitality
- ATOS Global
- 8 to 13 Yrs
- Mumbai
- 12 months ago
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Job Description
This role is responsible to achieve operational targets for the Support Business Unit, by defining and implementing service strategies to offer best in class service to our stakeholders. This management cadre role will be responsible to co-ordinate with various stakeholders and to optimize the cost on behalf of the Company.
Purpose of Role
1. To ensure smooth running of the Board's activity
2. To ensure that all Board committees are properly constituted
3. To ensure the minutes of meetings are captured
4. To keep under close review of all legislative, regulatory and corporate governance developments
Job Role
a. Board and Board Committees:
1. Ensuring the smooth running of the Board's activities by helping the Chairman/Senior Management to set agendas, preparing papers and presenting papers to the Board. Advising on Board procedures and ensuring the Board follows them. Ensuring all meetings are minuted and that the minutes accurately reflect the views of the Board.
2. Ensuring that all Board committees are properly constituted and provided with clear terms of reference. Attending Board, committee meetings at the request of the Chairman of the committee and taking minutes of such meetings.
3. To advise Chairman, non-executive Directors and executive Directors on points that may concern them and assisting in managing difficult inter-personal issues on the Board.
4. To act as a primary point of contact and source of advice and guidance for Directors as regards the Company and its activities in order to support the decision-making process. This will apply particularly to non-executive Directors.
5. To act as an additional enquiring voice in relation to Board decisions which particularly affect the Company, drawing on his experience and knowledge of the practical aspects of management including law, tax and business finance and to act as the 'Conscience of the Company'.
6. To induct new Directors into the business and give guidance on their roles and responsibilities.
b. Corporate Governance and related matters:
1. Keeping under close review all legislative, regulatory and corporate governance developments that might affect the Company's operations, and ensuring the Board is fully briefed on these and that it has regard to them when taking decisions.
2. Ensuring that the concept of stakeholders is in the Board's mind when important and business decisions are being taken. In conjunction with the Chief Executive monitoring developments on Corporate Social Responsibility and advising the Board in relation to its policy and practices with regard to Corporate Social Responsibility and its reporting on the matter.
3. Managing relations with investors, particularly institutional investors, with regard to corporate governance issues and the Board's practices in relation to corporate governance.
4. Managing the compliance management tool
5. Assisting in the PIT and SAST disclosures for the group
c. Listing Rules and Regulatory Matters:
1. To ensure, where applicable, that the standards and / or disclosures required by the Indian Corporate Governance Code to the extant applicable as per SEBI Listing Regulations are observed and, where ever required, reflected in the Annual Report of the company.
2. To ensure compliance with the continuing obligations of the Listing Rules e.g. ensuring publications and dissemination of Report and Accounts and interim report within the periods laid down in the Listing Rules; dissemination of Regulatory News Announcements such as Trading Statements to the market; ensuring that proper notification is made of Directors' dealings and the acquisition of interest in the Company's incentive arrangements.
3. As regards offences under the laws applicable, ensuring that the Board is fully aware of its responsibility to ensure that it does not mislead the market by putting out or allowing the release of misleading information about its financial performance or trading condition, or by omitting to state information which it should state, or by engaging in a course of conduct which could amount to misleading the market.
4. Assisting the statutory, secretarial audit and internal audits including APR, ODI, IFC, DI (FIFP), ESOP related matters
d. Statutory Records and compliances
1. Ensuring compliance with all statutory filings, Annual Returns, filing of resolutions adopted at General Meetings postal ballots and any other filings required to be made with MCA.
2. Ensuring that the Company complies with its Memorandum and Articles of Association and, drafting and incorporating amendments in accordance with correct procedures.
3. To ensure the correct implementation of proper authorized changes in the structure of the Company's share capital and Debt related information.
4. Assisting in implementation of employees stock options schemes, coordinating with ESOP trustees and Agencies for ESOP related matters
5. Ensuring that procedures are in place for the correct administration of subsidiary companies and the maintenance of the Group's structure.
6. Ensuring compliances related to IEPF
7. Manage the statutory registers from time to time
e. Annual Report and AGM
1. Co-ordinating the publication and distribution of the Company's annual report and accounts and interim statements, in consultation with the Company's internal and external advisers.
1. Making arrangements for and managing the process of the Annual General meeting and establishing, with the Board's agreement, the items to be considered at the AGM, including resolutions dealing with governance - type matters. With the Company's registrars ensuring that proxy forms are processed, and voting carried out accurately. Registrars and Shareholder Communications etc.
2. In conjunction with the Company's registrars to maintain the Company's register of members; dealing with transfers and other matters affecting shareholdings; dealing with queries and requests from shareholders.
3. To oversee communications with shareholders including - arranging payment of dividends and interest; issuing documentation regarding rights issues and capitalization issues; maintaining good general shareholder relations; maintaining good relations with institutional shareholders and their investment committees.
4. In conjunction with the Company's RTA to monitor movements on the register of members.
Employement Category:
Employement Type: Full timeIndustry: Recruitment Services
Role Category: Operations Management / Process Analysis
Functional Area: Not Applicable
Role/Responsibilies: Manager - Secretarial - Hospitality
Contact Details:
Company: Adler Talent SolutionsLocation(s): Mumbai
Keyskills: business finance rights issues corporate social responsibility winning others over annual returns internal audit
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ATOS Global
ATOS GLOBAL IT SOLUTIONS AND SERVICES PVT LTD Atos SE (Societas europaea) is an international information technology services company with annual 2012 revenue of EUR 8.8 billion and 77,000 employees in 47 countries. Serving a global client base, it delivers Consulting & Technology Services, ...
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