EA to Director
- Om shiv Placement
- 3 to 8 Yrs
- Sonipat
- 4 years ago
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Job Description
Executive Assistant to the Director
JOB DESCRIPTION
Summary of job
Provide full administrative and secretarial support at a senior level to the Director to ensure the smooth management of her day to day affairs, and most effective use of her time.Handle sensitive and complex issues in a professional and objective manner.Take initiative as appropriate especially in the Directors absence.
Main responsibilities
- Manage Directors electronic diary, assessing priority of appointments and reallocation as necessary.
- Manage Directors travel arrangements (including visas/accommodation).
- Process Directors correspondence, ensuring that incoming correspondence is dealt with by the Director/or on behalf of the Director, or other staff as appropriate.
- Maintain Directors office systems,including data management and filing.
- Maintain records of Directors contacts.
- Screen calls,enquiries and requests, and deal with the when appropriate.
- Assist Director in researching and following up with action on matters which fall with in the Directors responsibility - chasing responses, triggering follow-up action.
- Produce documents,briefing papers,reports and presentations for the Director.
- Organise meetings and ensure that Director is well prepared for those meetings,preparing agendas,pre-meeting briefings and meeting papers.
- Manage arrangements for Trustees and Sub-Committee meetings, including production/distribution of agenda and papers.
- Assist/support Director, Development Manager & Communications Manager in arranging funding partner and other events.
- Meet and greet visitors at all levels of seniority.
- Supervise all Trust incoming/outgoing Mails.
- Any other duties as may reasonablybe required by the Director.
Person specification
- Educated to degree level or equivalent.
- Experienced Personal Assistant at senior management level.
- Experience of electronic diary /diary Management.
- Experience of working in a Higher Education Environment.
- Exceptional interpersonal and communication skills, to enable professional interaction with a wide range of contacts,both internal and external to the Organization.
- Ability to organise and plan own work.
- Excellent attention to detail,with the ability to maintain a high level of accuracy.
- Salary 4.25L annually.
Employement Category:
Employement Type: Full timeIndustry: Automobile / Auto AncillariesRole Category: Secretary / PA / StenoFunctional Area: Not ApplicableRole/Responsibilies: EA to DirectorContact Details:
Company: Om shiv PlacementLocation(s): Sonipat
Om shiv Placement
OM SHIV PLACEMENT & CONSULTANCY SERVICES, is a Sonipat (Haryana) based Recruitment Agency, engaged in providing comprehensive job consultancy. We are committed to sourcing and placing quality candidates that excel in their area of expertise, through our network we are working across multipl...
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