Roles and Responsibilities
- Supports CTO by proactively managing tasks and responsibilities; thinking ahead of what items need to be done and when to ensure the smooth operation of the CTOs office and the technology department.
- Maintains the CTOs calendar to ensure all meetings are scheduled, changed and/or deleted based on the CTOs schedule.
- Organizes meetings, appointments, conference calls and other events that require the CTOs attendance and/or participation, including weekly staff meetings and meetings of the Digital Officer Committee.
- Coordinates and books all aspects of the CTOs travel arrangements (i.e., airfare, hotel, ground transportation, etc). Prepares itinerary for CTO along with other materials needed for the trip. Has CTOs schedule available for others in the office.
- Responsible for entering CTOs expense reports into the Concur system in a timely manner.
- Provides research and analytics support to CTO and the Technology department.
- Schedule meetings with preparation of meeting material and agenda and recording of the meeting and MOM preparation.
- Creating and maintaining files and managing all important communications
- Maintaining confidentiality
- Interdepartmental coordination
- Should be flexible with working hours
- Serves as a liaison for the department on special projects as requested by the CTO.
- Other duties as assigned by the CTO.
- Source for quotations regarding new products and development and technology, and be involved in any other relevant background research
- Follow through closely with suppliers / team members to meet project deadlines
- Properly maintain existing office systems, including data management and filing of confidential documents
- Produce and format documents, briefing papers, reports and presentations
Desired Candidate Profile
- Preparing / keeping records of presentations and MOMs.
- Maintaining updated sales and other MIS and calendars at all times.
- Taking care of necessary travel arrangements
- Maintain confidentiality at all times
Please share your resumes on below mention email id
Executive Assistant, Front Office, Data Entry, Role Category:
B.Sc in Any Specialization, B.Tech/B.E. in Any SpecializationPost Graduation:
M.Tech in Computers, MCA in ComputersDoctorate:
Any Doctorate in Any Specialization
Level 701,,Gala Impecca, next to Courtyard Marriot, MUMBAI, Maharashtra, IndiaLocation(s):