Officer Purchase Raw Material @ Team Management

Designation: Officer Purchase
Location: Vakola
Qualification: Any Graduate (Preferred commercial graduate)
Experience Required: 1+ Year
Reporting to: Manager-Purchase
Department: Purchase (Raw materials)
Effectively raising of purchase orders and ensure 100% servicing to avoid any production shortfall. Review the quality and cost aspects and adhere to the stipulated timelines for the same. Vendor interaction for supply planning and adherence
Primary Responsibilities:
Business Responsibility Areas
PR to PO or any manual POs. Also, ensure timely release of manual POs from releasing authority (ZPR50).
Ensure commitments from vendors on on-time deliveries once POs are raised or any deviations to the supplies to be escalated
Ensure and maintain on-time Price Change (PIR) and Purchase related planning master data (Factory Planner) as per stated guidelines.
Support Manager-Purchase for the quarterly Raw Material costing work by preparing/updating base files. Also, prepare MIS whenever sought by function
Servicing the consumption plans and also ensuring maintaining exact pre-determined inventory levels. Review plan coverages regularly and escalate issues pro-actively
Work closely with Imports team for timely clearance of materials.
Providing STO from imported warehouse or bulk storage locations on a timely basis
Quality rejection handling and CAPA closures in SAP as guided by Manager
Updation of shipping details, NN Details, Originals Documents, etc. in Break walls systems on a timely basis
Maintain system hygiene by updating the correct master data like vendor master, import system like Break walls, valid open POs in the system
On-time generation of monthly reports such as Vendor Performance for imported suppliers inventory reports. Also, ensure the correctness of the reports.
Co-ordinate with suppliers, shared services (SSC), taxation for payment, Finance, waybill related issues, detention related issues. Ensure prompt response to the stakeholders on queries sought by stakeholders.
Ensure on-time actions on quarterly slow moving report, dead-reg & dead-mat. Also, on-time disposal of rejected stock with help of manager, plant and vendor.
Ensure closure of recovery from suppliers with regards to discount rebates, recoverable detention charges, etc.
Ensure 100% compliance to the purchase related APQS processes in terms of following activities as stated in process and ensure data capture in QRs as per APQS. If any issue in understanding or scope for improvement to be discussed with Manager.
Actively participate and complete assigned projects.
Identify opportunities to save cost through changes in mode of operation, etc
Key Performance Indicators
List of KPIs
Vendor Delivery performance
Vendor payment performance
CAPA closure within timelines
SKU Variance as per target
Rejected stock disposal within target days
PR to PO conversion as per target timelines
Ensure timely recovery of discounts and detention charges, if any
MIS rReports generation and circulation as per target date
100% APQS compliance
NVA reductions
On-time projects completion
Cost savings identification
Role Requirements / Specifications
Role Requirements / Specifications:
Previous Experience:
Essential:
Excel expertise (Pivot, sumif, vlookup)
Basic commercial knowledge
Data Orientation. Comfortable with large data sets.
Desired:
Previous purchase experience
SAP/ERP exposure
Knowledge of importers purchase and clearance process
Functional Competencies
Basic commercial knowledge
Conversant with Excel, Word, SAP
Behavioural Competencies
Communication skills (written and verbal) for coordination with internal and external stakeholders
Time management skills
Scope of Work:
Geography Coverage: Would involve raw material purchases on an imported basis
Corporate Coverage: Sub Function
Key Interaction:
Internal: Accounts / IT/ Taxation / Planning / Plants / CMD / Finance / Inbound Logistics
External: Vendors, local indenting agents, transporters, CHA
Since I feel that you are a good fit for this position, could you please immediately send me your updated CV along with answers to the following questions:
Full Name:
Graduation:
Current Organization:
Current Designation:
Total Experience:
Current CTC:
Expected CTC:
Current Location:
Contact No.:
Notice Period:
Availability to interview next week, if shortlisted:
If you have any questions or concerns, please do not hesitate to contact us. Also, please feel free to forward this email to your friends and colleagues if you feel they might be interested in this position.
Thank you and hope to talk to you soon in more detail.