Officer Imports @ Team Management

Designation: Officer Imports
Location: Vakola
Qualification: Graduate in Science / commerce (Preferred candidates with some exposure to export-import processes)
Experience Required: For Officer-II level 2 to 3 year relevant experience in export / import handling
Grade: Officer Level I/II
Reporting to: Executive/Manager - Imports
Department: Imports
Ensuring customs clearance of all imported material (RM/Marketing/Capex etc.) at the respective port locations within the defined time limits
Liaise with Custom House Agents (CHA) to ensure smooth customs clearance and highlight issues faced, if any, therein
Liaise with storage agents for clearance of raw material imported in bulk at various locations
Arrange for movement of imported consignments post clearance from ports to receiving locations (plants/TLs etc.) by co-ordinating with the purchasers, transporters, CHAs and the receiving locations
To monitor the payment performance to CHAs and transporters and co-ordinate with SSC for resolving issues for bills that are on hold
Primary Responsibilities:
Servicing
Co-ordinate with buyers for receipt of documents for clearance and handing over to CHAs
Co-ordinate with CHAs to ensure smooth clearance of the consignments once they arrive at the port
To highlight and escalate issues, if any, faced during customs clearance
Ensure movement of material from port to plants/TLs post clearance
Payment Performance
Calling of quarterly outstanding statements in prescribed format.
Co-ordinating with CHAs , transporters & SSC for resolution of problems and ensuring timely clearance
of CHA clearance and freight bills within defined credit days.
To regularly monitor the daily tracking sheet (DTS) sent out by CHAs and proactively resolve issues
with invoices that are on hold
Import on FOB basis
To handle import of material on FOB basis by liaising with freight forwarders (FFs) for getting
quotations, preparing comparative summary
To co-ordinate with the selected freight forwarder and ensure that the consignment reaches the port as
per the agreed upon
Import Document Handling
To ensure that hard copies of the original documents received during the clearance process are sent
out to SSC
Import in Bulk
To co-ordinate with buyers and storage providers for smooth clearance of material imported in bulk
To liaise with the CFA for generating of documentation (delivery, goods issue, invoices, e-way bill etc.)
for movement from port to plant
To ensure stock hygiene by passing inventory posting documents after due approval
Handling of licenses
To manage procurement of licenses (MEIS, SHIS etc.) used during the clearance process
To co-ordinate with SSC for prompt payment to license vendors
To liaise with CHAS to ensure that the licenses are utilized during clearance and are accounted for
IT (breakWalls)
To update breakWalls for each consignment and ensure that CHAs are also updating
To highlight issues, if any, with breakWalls and to speak with IT/break Walls vendor for resolving the same
Role Requirements / Specifications:
Functional Competencies
Conversant with MS Office, SAP
Behavioural Competencies
Communication skills (written and verbal) for coordination with internal and external stakeholders
Influencing and negotiation skills
Scope of Work:
Financial Scope: No direct deliverables on the spends. However, opportunities for clearance cost reduction to be explored and highlighted.
People Management Scope: No direct reportees
Geography Coverage: Country-wide
Corporate Coverage: Clearance of all material imported by Deco (RM/ Finished Goods/Samples/ Capex/Spares etc.)
Key Interaction:
Internal:
RM Purchase / Marketing team (for handing over of clearance documents, getting dispatch instructions etc.)
SSC team (for issues w.r.t CHA payment)
Corporate Finance team (for customs duty payment)
Plant/TL inwarding team (for handling inwarding related issues)
Taxation team (for any issues w.r.t Customs)
External:
Customs House Agents (CHAs)
Freight Forwarders
Transporters
Since I feel that you are a good fit for this position, could you please immediately send me your updated CV along with answers to the following questions:
Full Name:
Graduation:
Current Organization:
Current Designation:
Total Experience:
Current CTC:
Expected CTC:
Current Location:
Contact No.:
Notice Period:
Availability to interview next week, if shortlisted:
If you have any questions or concerns, please do not hesitate to contact us. Also, please feel free to forward this email to your friends and colleagues if you feel they might be interested in this position.
Thank you and hope to talk to you soon in more detail.