Officer Inbound Logistics @ Team Management

Designation: Officer Inbound Logistics
Location: Vakola
Qualification: Graduate in Science / commerce (Preferred Post Graduate diploma in materials management)
Experience Required: 2 to 3 year relevant experience and
Grade: Officer Level I/II
Reporting to: Executive Inbound Logistics
Department: Inbound Logistics
Ensuring placement efficiency of vehicles for movement of raw materials across the country (ex-works vendor dispatches, inter-plant RM transfers, port to plant transfers etc.)
Liaise with 40+ logistics service providers (transporters) for ensuring placement efficiency
Report and monitor allied transportation-related aspects viz. vehicular non-compliances at plants, insurance cases etc.
To ensure prompt clearance of freight bills and to extensively interact with SSC in this regard
Primary Responsibilities:
Servicing
Daily monitoring of ordered Vs placed vehicles, liasoning with transporters, follow-ups in ensuring there
are no placement defaults.
Calling quotes and sharing details with seniors for quote finalization.
Ensure service entries are created by plants for all IPTMS.
Payment Performance
Calling of quarterly outstanding statements in prescribed format.
Co-ordinating with transporters & SSC for resolution of problems and ensuring timely clearance of
freight bills within defined credit days.
Freight contract Management
Preparation of freight rate upload file, Error free freight rate uploads, maintenance of various QRs and
MF in records for Audit sake, maintenance of filenet documents
Local intransit insurance
Ensure compliance
Follow up with all concerned and ensure
Review regularly to ensure insurance cases are settled in time & none missed out
Insurance tracker, intimation, documents collection, debit /credit note and end to end closure of insurance claims with transporters
Monthly reports
Placement efficiency
Insurance tracker and Insurance value working report
Vehicular non-compliance reports
Service entry not generated report
Monthly activity ppt
Operational improvements/initiatives
Review compliance of documented procedures and provide compliance confirmation to hierarchy.
Correct any anomalies identified by the above exercise
Self-certification & audit-related points
Process compliance and assurance
Identify key processes related to reports generation and document the same
Change / Modify documentation for existing processes identified during this exercise.
IT related
Aid the relevant teams for testing and implementation of IT projects
Act as an interface between IT and Transporter
Legal contracts implementation with Legal team
Checking and extending portal facility to all transporters, facilitating and coordinating in E hundi and
digital signature implementation
5S
Organize work area for efficient and effective performance by identifying and storing the items used,
maintaining the area and items, and sustaining the new order
Role Requirements / Specifications:
Functional Competencies
Conversant with Excel, Word, SAP
Behavioural Competencies
Communication skills (written and verbal) for coordination with internal and external stakeholders
Scope of Work:
Financial Scope: No direct deliverables on the spends. However, opportunities for freight cost reduction to be explored and highlighted
People Management Scope: No direct reportees
Geography Coverage: Country-wide
Corporate Coverage: Raw Materials transportation to all Deco plants/OPCs
Key Interaction:
Internal: Purchase team (for truck placement), SSC team (for issues w.r.t freight payment), Corporate, Insurance team, Imports team (for port-plant dispatches)
External: Raw Materials transporters (40+ nos)
Since I feel that you are a good fit for this position, could you please immediately send me your updated CV along with answers to the following questions:
Full Name:
Graduation:
Current Organization:
Current Designation:
Total Experience:
Current CTC:
Expected CTC:
Current Location:
Contact No.:
Notice Period:
Availability to interview next week, if shortlisted:
If you have any questions or concerns, please do not hesitate to contact us. Also, please feel free to forward this email to your friends and colleagues if you feel they might be interested in this position.
Thank you and hope to talk to you soon in more detail.